Purchasing and Inventory Specialist

Quotient Sciences•Miami, FL

About The Position

The Purchasing and Inventory Specialist controls the inventory area and processes purchase orders for the clinical and facilities departments. The role involves ordering, receiving, and distributing supplies around the Miami site and Screening Location; maintaining the inventory system; and sourcing and ordering goods on behalf of the Clinical and Facilities teams. The position must comply with applicable GCP guidelines and regulations. The role also provides support with staff scheduling, including participation in a weekend rotation, and may cover the Research Volunteer Liaison (Activities Coordinator) by monitoring the volunteer reception area, preparing for admissions and outpatient visits, and assisting with volunteer discharges. The specialist provides general assistance to the Clinical Scheduling Manager as needed. Work may require very high concentration, meeting strict deadlines, managing multiple tasks simultaneously, following safety procedures in a hazardous environment, working outside normal hours, and responding to client demands.

Requirements

Associate degree or equivalent work experience.
Computer literacy and proficiency in a Windows environment.
Excellent communication skills.
Previous experience in a related role.
Applicants must be aged 18 or over and must not have been debarred by the FDA.

Responsibilities

Receive, inventory, and stock incoming goods; confirm their condition and cross-check them against purchase orders.
Order stock items, maintain minimum stock quantities, forecast usage, and ensure items remain available to departments on demand.
Conduct stock checks with the Clinical Scheduling Manager and Facilities Manager as needed, reviewing stock levels and identifying changes in demand.
Investigate and rectify invoice queries for the Finance department.
Track outstanding supplier orders and provide updates to end users.
Source and purchase supplies for facilities and clinical operations, including study-specific supplies.
Place orders and receive goods in sufficient time to meet business operational demands.
Process purchase orders through the Focalpoint system, including checking and amending order details, consolidating orders where possible, placing and following up on orders, and liaising with end users.
Assist with Focalpoint induction and refresher training for employees as required.
Prepare and submit payment requests and provide reports to Finance as required.
Assist with preparing purchasing metrics as required.
Conduct regular price benchmarking and negotiate prices with suppliers as required.
Meet quarterly with primary customers to ensure service levels are being met.
Provide staff-scheduling cover and participate in a weekend rotation.
Cover for the Research Volunteer Liaison (Activities Coordinator) as needed, monitoring the volunteer reception area, preparing for admissions and outpatient visits, and assisting with volunteer discharges.
Provide general assistance to the Clinical Scheduling Manager as needed.
Comply with applicable GCP guidelines and regulations.