Purchasing and Inventory Specialist

Quotient Sciences•Miami, FL

About The Position

Responsible for controlling the inventory area and processing purchase orders for the clinical and facilities departments. The role orders, receives, and distributes supplies around the Miami site and Screening Location; maintains the inventory system; and sources and orders goods on behalf of the Clinical and Facilities teams. The role must comply with and adhere to GCP guidelines and regulations as required. The position also supports staff scheduling and, when needed, the Research Volunteer Liaison (Activities Coordinator), including monitoring the volunteer reception area, preparing for admissions and outpatient visits, and assisting with volunteer discharges. It provides general assistance to the Clinical Scheduling Manager as necessary.

Requirements

Associate degree or equivalent work experience.
Computer literate, with proficiency in a Windows environment.
Excellent communication skills.
Previous experience in a related role.

Responsibilities

Receive, inventory, and stock incoming goods; confirm their condition and cross-check them against purchase orders.
Order stock items, maintain minimum quantities, forecast usage, and ensure supplies remain available to departments on demand.
Conduct stock checks with the Clinical Scheduling Manager and Facilities Manager as required, review stock levels, and identify changes in demand.
Investigate and resolve invoice queries raised by the Finance department.
Track outstanding supplier orders and provide updates to end users.
Source and purchase supplies for facilities and clinical operations, including study-specific supplies.
Place orders and receive goods in sufficient time to meet operational demands.
Process purchase orders through the Focalpoint system, including checking and amending order details, consolidating orders where possible, placing and following up on orders, and liaising with end users.
Assist with Focalpoint induction and refresher training for employees as required.
Prepare and submit payment requests and provide reports to Finance as required.
Assist with preparing purchasing metrics as required.
Conduct regular price benchmarking and negotiate prices with suppliers as required.
Meet with primary customers quarterly to ensure service levels are being met.
Provide staff scheduling cover and participate in a weekend rotation.
Provide cover for the Research Volunteer Liaison (Activities Coordinator) as needed, including monitoring the volunteer reception area, preparing for admissions and outpatient visits, and assisting with volunteer discharges.
Provide general assistance to the Clinical Scheduling Manager as necessary.
Comply with and adhere to GCP guidelines and regulations as required.