Inventory Control and Purchasing Administrator
About The Position
As an Inventory Control and Purchasing Administrator at Transwest, you will serve as the link between the Parts Department sales staff, management team, and physical parts inventory. You will provide expertise in inventory management and procurement processes to ensure the branch has the parts needed to support customers. The role suits a highly organized, detail-oriented self-starter who can work in a dynamic environment and understands the heavy-duty parts industry. The position provides inventory, purchasing, order follow-up, and administrative support to branch staff and management. It also involves supplier coordination, invoice and receipt matching, collaboration with the parts manager and staff, and participation in physical inventory and other departmental or company projects.
Requirements
- Four or more years of relevant experience preferred; heavy-duty, medium-duty, or trailer parts experience is highly favorable.
- Strong computer and data-entry skills.
- Meticulous attention to detail and strong organizational abilities.
- Excellent verbal and written communication skills.
- Ability to collaborate cross-functionally, resolve vendor or supply-chain issues professionally, and navigate ambiguous situations independently.
- High school diploma or equivalent.
- Valid driver's license with an MVR in good standing.
- Basic knowledge of vehicles and equipment.
- Successful completion of a General Abilities Assessment and post-offer background check, physical, and drug screening.
Nice To Haves
- Background in heavy-duty, medium-duty, or trailer parts.
Responsibilities
- Analyze available information and advise management and sales staff on procurement decisions and inventory management practices.
- Review and process purchase orders for customer needs and stocking inventory.
- Work with suppliers to process returns for non-moving or non-inventory products.
- Oversee inventory workflow to help maintain accurate inventory data.
- Provide professional support to branch staff regarding parts purchases and returns.
- Assist accounts payable with matching invoices to inventory receipts.
- Follow up on active orders, resolve issues, and document quality concerns.
- Collaborate with the parts manager and staff to drive sales and share product knowledge.
- Assist with physical inventory and other departmental or company projects.
Benefits
- Medical, dental, and vision insurance.
- Voluntary and employer-paid life insurance and disability insurance.
- 401(k) with company match beginning with the employee's first contribution.
- HSA and/or FSA, as applicable.
- Paid time off, sick time, and company-paid holidays.
- Employee car discount program.
- Bonus eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
