Purchasing & Inventory Administrator

FPL FOOD•Augusta, GA

About The Position

The Purchasing & Inventory Administrator supports the Supply Manager in daily purchasing, inventory management, and supply department operations. The role maintains accurate records, coordinates supply needs, and assists with departmental activities to support efficient, uninterrupted plant operations. The position also serves as the primary operational backup in the Supply Manager’s absence. Work is performed in office, manufacturing, and warehouse environments. The role may involve standing, walking, bending, lifting, and handling materials, as well as occasional work in temperature-controlled storage areas ranging from 35°F to -10°F. Company safety policies and required personal protective equipment must be followed. Travel is less than 5%.

Requirements

High school diploma.
At least 2–3 years of experience in purchasing, inventory control, supply management, or related administrative operations.
Experience using computerized purchasing, inventory management, or ERP systems.
Intermediate to advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Ability to navigate computerized purchasing and inventory systems, process purchase orders, maintain accurate records, and generate reports.
Ability to create and maintain spreadsheets, use formulas, sort and filter data, and analyze purchasing and inventory information.
Strong attention to accuracy in data entry, inventory records, purchasing documentation, and reporting.
Ability to manage multiple priorities, meet deadlines, and maintain organized records.
Strong written and verbal communication skills, with the ability to interact professionally with vendors, employees, and management.
Ability to identify discrepancies, research issues, and recommend effective solutions.
Ability to work independently, take ownership of responsibilities, and assist with coordinating departmental activities in the Supply Manager’s absence.
Must follow company safety policies and wear required personal protective equipment.
May require standing, walking, bending, lifting, and handling materials as needed.
May require occasional work in temperature-controlled storage areas ranging from 35°F to -10°F.
Travel requirements are less than 5%.

Nice To Haves

Additional education in business administration, purchasing, supply chain management, or a related field.
Experience working in a manufacturing or food processing environment.

Responsibilities

Use company purchasing and inventory management systems to enter, process, track, and maintain purchase orders and inventory records.
Maintain accurate purchasing, inventory, and vendor information using Microsoft Office Suite, particularly Excel, Word, and Outlook.
Monitor inventory levels, perform cycle counts, investigate discrepancies, and assist with inventory reconciliation.
Prepare and maintain purchasing reports, inventory spreadsheets, and departmental documentation.
Communicate with vendors about pricing, order confirmations, delivery schedules, and invoice discrepancies.
Monitor outstanding purchase orders and follow up on delayed shipments, shortages, and backorders.
Coordinate with production, maintenance, and other departments to ensure adequate supplies are available for daily operations.
Assist the Supply Manager in identifying cost-saving opportunities and improving purchasing and inventory procedures.
Assist in coordinating daily supply department activities and serve as the primary operational backup in the Supply Manager’s absence.
Maintain organized records and ensure compliance with company purchasing procedures and safety policies.
Perform other duties as assigned.