Purchasing Administrator

State of Indiana•Indianapolis, IN

About The Position

This position coordinates and executes State procurement functions for the purchase of commodities and services supporting Joint Forces Headquarters, Stout Field, Camp Atterbury Joint Maneuver Training Center, and Muscatatuck Urban Training Center. Procurement activities must follow Indiana Department of Administration Procurement Division requirements and all applicable legal and regulatory requirements. The position is the primary liaison among the Directorate, State Purchasing & Contracting, the State of Indiana, and vendors on purchasing requirements for the Indiana National Guard. The role coordinates procurement information, assists with purchasing-data reconciliation, supports staff on procurement issues, evaluates vendor and equipment selection, negotiates and administers contracts and agreements, solicits bids and quotes, and maintains purchasing documentation through the issuance of purchase orders. The job profile may not include every duty; other responsibilities may be assigned or changed. The position is exempt from overtime compensation, and additional work hours may be required to complete essential or assigned work.

Requirements

Ability to analyze contractual documents and reports.
Ability to prepare and interpret financial statements and reports.
Ability to apply program requirements to working procedures and priorities.
Considerable knowledge of state procurement policies and methods.
Extensive knowledge of federal and state procurement rules, regulations, and procedures.
Ability to write specifications or prepare contracts for products, services, or equipment.
Working knowledge of computer software systems used for procurement and automated accounting procedures.
Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
Ability to ensure concise and informative reports from technical data and records.
Ability to research and develop new vendor resources.
A degree is not required; at least 5–8 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Coordinate information flow on large purchases, new or renewed QPAs, and procurement contracts.
Assist with reconciliation of purchasing data using procurement systems.
Provide clarification, technical assistance, and problem-solving resolutions to staff on procurement issues.
Evaluate equipment and vendor selection to ensure prospective vendors meet state business requirements before purchase.
Negotiate leases, contracts, and service agreements.
Negotiate, execute, and administer contracts, QPA agreements, and amendments.
Solicit bid proposals, obtain quotes, and review vendor requisitions for materials and supplies.
Maintain documentation for the bid solicitation process from receipt of a requisition through issuance of a purchase order.
Review price quotes, item or service availability, and compliance with specifications or qualifications, and make purchase recommendations to the department.

Benefits

Three medical plan options, including prescription coverage, and vision and dental plans
Wellness Rewards Program with gift card rewards for completing wellness activities
Health savings account with a bi-weekly state contribution
Deferred compensation 457(b) account with employer match
Two fully funded pension plan options
Leave policies including paid new-parent leave, childbirth recovery leave for eligible mothers, community service leave, vacation, personal and sick leave
12 paid holidays, or 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program with covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free parking for most positions
Free LinkedIn Learning access
Alternative work schedule opportunity
Spot bonus program