Public Safety Records Specialist
About The Position
The Public Safety Records Specialist administers, maintains, safeguards, and disseminates law enforcement and public safety records in accordance with federal, state, and local laws and university policies. The role performs complex administrative work involving police reports, criminal justice information systems (CJIS), records management, court documentation, and privacy and reporting compliance. The specialist maintains electronic and physical filing systems and documentation of records requests and responses; coordinates records requests from prosecutors, courts, attorneys, law enforcement agencies, and civilians under Michigan FOIA and CJIS requirements; and assists with collecting, organizing, maintaining, and reporting information required by the Jeanne Clery Campus Safety Act. Duties also include maintaining the Daily Crime Log and Clery Audit Trail, supporting preparation of the Annual Security and Fire Safety Report, ensuring records retention and destruction requirements are met, and providing administrative support for departmental projects. This is a full in-person position on EMU's main campus.
Requirements
- High school diploma or GED.
- Two years of administrative, records management, law enforcement, higher education, or compliance experience.
- Experience working with confidential records.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, and database software.
- Ability to learn applicable federal regulations, including the Jeanne Clery Act.
Nice To Haves
- Associate degree in Criminal Justice, Public Administration, Business Administration, Records Management, or a related field.
- Experience working within a police department or campus public safety agency.
- Experience with Records Management Systems (RMS), Computer Aided Dispatch (CAD), or law enforcement databases.
- Knowledge of the Clery Act, FERPA, FOIA, and crime reporting standards.
- Experience preparing statistical reports and maintaining compliance documentation.
Responsibilities
- Administer, maintain, ensure the accuracy and security of, and disseminate law enforcement and public safety records in accordance with applicable laws and university policies.
- Perform administrative work involving police reports, CJIS, records management, court documentation, and privacy and reporting compliance.
- Maintain electronic and physical filing systems and document records requests and responses.
- Coordinate and process records requests from prosecutors, courts, attorneys, law enforcement agencies, and civilians in accordance with Michigan FOIA and CJIS requirements.
- Assist with collecting, organizing, maintaining, and reporting information required under the Jeanne Clery Campus Safety Act.
- Maintain the Daily Crime Log and Clery Audit Trail.
- Maintain records management and compliance documentation, assist with preparing the Annual Security and Fire Safety Report, and support the Clery Compliance Coordinator with recordkeeping, data collection, and administrative coordination.
- Ensure proper document retention and destruction according to Michigan record retention schedules and university policy.
- Maintain professional and confidential communications with stakeholders.
- Support departmental administrative projects as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
