Proposals & Events Manager

Woodcraft Rangers • Los Angeles, CA

6d • $80,000 - $85,000 • Hybrid

About The Position

The Proposals & Events Manager oversees competitive Request for Proposals (RFP) responses to school districts and public agencies, as well as Woodcraft Rangers’ conference, sponsorship, and event presence. The role manages each proposal from solicitation release through submission, including interpreting requirements, coordinating approvals and contributors, gathering program data and budgets, and delivering complete, compliant, tailored submissions on time. It also builds and maintains reusable proposal resources and systems to improve efficiency and consistency across future submissions.

The position plans and executes Woodcraft Rangers’ presence at education conferences, events, and sector convenings, coordinating registrations, workshop proposals, travel, materials, booth and sponsorship logistics, staff schedules, and follow-up. It tracks event outcomes and supports the Partnerships team with conference logistics, scheduling, and account file management. The role reports to the Associate Director of Partnerships and works with colleagues across departments and the broader sales team.

Woodcraft Rangers provides TK–12 expanded learning programs and serves more than 30,000 young people annually across 200 schools in Los Angeles, San Bernardino, and Riverside counties. The organization’s programs include before- and after-school services, enrichment, summer learning, early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities.

Requirements

• At least 4 years of experience managing competitive RFP or government procurement responses, with demonstrated wins.
• Strong written communication skills, including the ability to produce clear, structured responses that address scoring rubrics.
• Disciplined, highly organized project management skills.
• Demonstrated experience building and maintaining proposal or project management infrastructure.
• Ability to coordinate contributors and manage deadlines across multiple departments.
• Ability to shift between focused writing work and high-volume logistics coordination.
• Proficiency in Microsoft and Google Workspace.
• Comfort using a CRM as a daily tool, such as HubSpot or a similar platform.
• Experience with Monday.com project software.

Nice To Haves

• School district, public agency, or education-sector experience is strongly preferred.
• Experience coordinating conferences, events, or sector convenings, including registrations, booths, sponsorships, and travel.
• Strong familiarity with California expanded learning programs, including ELO-P, ASES, 21st CCLC, and ASSETs.
• Familiarity with youth development or expanded learning.

Responsibilities

• Own RFP responses to school district and public agency solicitations from discovery and release through submission.
• Analyze solicitations, identify evaluation priorities, develop response strategies, build compliance matrices, and assign proposal sections.
• Translate Woodcraft Rangers’ program model, staffing approach, site-level delivery, and outcomes data into proposals tailored to each solicitation.
• Coordinate with Partnerships, Programs, Student Services, Finance, Data, External Affairs, and other divisions to gather inputs and supporting materials on deadline.
• Manage multiple simultaneous proposal timelines and deliver submissions with minimal errors and no missed deadlines.
• Improve proposal processes to strengthen future submissions and increase awards.
• Build and maintain an organized, current, and retrievable proposal library, including program descriptions, outcome statements, staffing narratives, pricing frameworks, forms, and supporting documentation.
• Establish and enforce naming conventions, folder structures, and version control for proposal materials.
• Conduct post-award and post-loss debrief analyses and incorporate available scoring feedback into future submissions.
• Build response templates and replication frameworks to reduce setup time and improve consistency.
• Coordinate with marketing to improve proposal presentation and graphics.
• Plan and execute Woodcraft Rangers’ presence at conferences, events, and sector convenings, including registrations, workshop proposals, travel, materials, booth logistics, meals, networking events, and follow-up.
• Maintain the annual conference and event calendar and ensure the team is prepared, on-brand, and organized at events.
• Track which events contribute to relationships and contracts.
• Support Partnerships with conference logistics, scheduling, and account file management during conference season and as needed throughout the year.

Benefits

• Competitive salary.
• Paid vacation and sick time.
• Free college and career advancement for all staff through the LifeCraft program.
• Upward mobility and a promote-from-within culture.
• Health, dental, and vision coverage.
• 403(b) retirement plan.
• Pet insurance.
• Mission-driven work with an impact on more than 30,000 young people annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed