Proposal Specialist

U.S. Bank • Minneapolis, MN

7d • $119,765 - $140,900

About The Position

The Proposal Specialist manages the end-to-end delivery of Requests for Proposal (RFPs), Requests for Information (RFIs), proactive proposals, and finalist presentations for strategic client opportunities. Acting as project manager and central coordinator throughout the pursuit lifecycle, this role ensures deliverables are compliant, compelling, client-focused, and aligned with the overall win strategy.

The specialist partners with Sales, Product, Subject Matter Experts, Pricing, Legal, Risk, Marketing, and other stakeholders to coordinate proposal development, maintain accountability, manage timelines, and produce high-quality client-facing materials that support revenue growth. The role also contributes to assigned general or systems-related projects, working with internal and external resources to meet user needs and support successful, timely completion. Responsibilities may include training users, evaluating projects, managing project-team performance, and evaluating overall team performance.

Requirements

• Bachelor's degree in Business, Marketing, Communications, English, Finance, or a related field.
• At least 5 years of experience in proposal management, proposal writing, sales support, marketing, communications, or a related discipline.
• Experience managing complex, cross-functional RFP and proposal efforts.
• Strong project management, organizational, and prioritization skills.
• Exceptional writing, editing, proofreading, and communication abilities.
• Ability to influence stakeholders and drive accountability without direct authority.
• Strong attention to detail and commitment to quality and accuracy.
• Comprehensive knowledge of the assigned business line or functional area.
• Strong organizational and analytical skills.
• Advanced knowledge of project management.
• Ability to identify and resolve exceptions and analyze data.
• Excellent verbal and written communication skills.

Nice To Haves

• Experience supporting large, strategic, and highly competitive pursuits.
• Familiarity with proposal-management platforms such as Responsive (RFPIO), Seismic, or similar tools.
• Experience developing executive-level and finalist presentations.
• APMP certification or equivalent proposal-management certification.
• Experience in financial services, technology, payments, healthcare, or another complex B2B industry.
• Demonstrated management and leadership skills.

Responsibilities

• Manage assigned RFPs, RFIs, and proposal opportunities from intake through final submission.
• Develop and manage project plans, milestones, deliverables, and deadlines; facilitate kickoff meetings and define roles, responsibilities, and response schedules.
• Monitor progress, identify risks, escalate issues, and drive timely completion of deliverables.
• Ensure proposal governance, quality standards, and approval processes are followed.
• Draft, edit, and tailor proposal responses to client requirements, business objectives, and win themes.
• Translate complex business, product, and technical information into clear, persuasive, client-focused narratives.
• Communicate business outcomes, value propositions, competitive differentiation, and organizational capabilities in proposals.
• Maintain consistent messaging, branding, formatting, and quality across proposal deliverables.
• Partner with Sales to understand client objectives, competitive dynamics, and opportunity strategy.
• Coordinate contributions and drive accountability among Product, Pricing, SMEs, Legal, Risk, Operations, Marketing, and other stakeholders.
• Facilitate review cycles and consolidate stakeholder feedback into cohesive final responses.
• Lead development and coordination of finalist presentations, keeping their messaging aligned with written proposals.
• Collaborate with Sales and solution teams on presentation narratives, win themes, and client-specific value propositions.
• Manage presentation development, executive reviews, rehearsals, and final production; support presenter coaching and readiness.
• Use proposal libraries, templates, reusable assets, proposal-management technologies, and AI-enabled tools; identify content gaps and help develop new content.
• Keep proposal content accurate, current, and aligned with approved messaging.
• Participate in proposal debriefs, win/loss reviews, and process-improvement initiatives; recommend improvements to workflows, governance, quality assurance, and stakeholder engagement.
• Help establish best practices to improve proposal effectiveness, speed, scalability, and win rates.
• Participate in the identification, design, development, and implementation of assigned general or systems-related projects.
• Interface with internal and external resources to support successful and timely project completion in accordance with user needs.
• Participate in training users and evaluating projects; manage project-team performance and evaluate overall team performance.

Benefits

• Healthcare coverage, including medical, dental, and vision.
• Basic term and optional term life insurance.
• Short-term and long-term disability coverage.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation, from two to five weeks depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
• Incentive and recognition programs.
• Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level