Proposal Specialist

The Lemoine Company•Baton Rouge, LA

About The Position

LEMOINE is seeking an experienced Proposal Specialist to manage competitive pursuits, primarily supporting its Response & Resiliency operations while contributing to opportunities across the enterprise. The role independently leads proposals, qualifications packages, and related pursuit deliverables from solicitation review through final submission, owning planning, compliance, content development, contributor coordination, reviews, production, and submission. Pursuits may involve disaster response, recovery, restoration, emergency services, and related programs. The specialist is expected to take ownership, exercise sound judgment, and deliver accurate, compelling, compliant submissions while managing multiple priorities and deadlines. The Proposal Specialist reviews solicitation documents, identifies requirements and evaluation criteria, develops schedules and compliance tools, coordinates contributors, writes and edits content, manages reviews, and oversees production and submission. The position also develops reusable content and client-facing materials, maintains proposal files and trackers, and identifies improvements to proposal workflows and quality. LEMOINE is a Great Place to Work®-Certified company and an ENR Top 400 Contractor headquartered in Louisiana. It has more than 50 years of experience and delivers building construction, infrastructure, disaster response and recovery, and advisory services across the United States and Puerto Rico.

Requirements

Bachelor's degree or an equivalent combination of education and relevant professional experience.
At least three years of professional experience in proposal development or management, including managing competitive proposals or qualifications packages from solicitation review through final submission.
Strong understanding of proposal compliance, scheduling, content development, reviews, quality control, and submission.
Excellent writing, editing, proofreading, and organizational skills, including the ability to turn complex information into clear, compelling, responsive content.
Ability to manage multiple concurrent pursuits, coordinate contributors, prioritize deadlines, and deliver accurate, high-quality submissions.
Strong interpersonal and communication skills, including the ability to work effectively with internal departments, subject matter experts, and company leadership.
Proficiency with Microsoft Office and aptitude for learning and using document design and production software, including Adobe InDesign.
Strong attention to detail, initiative, sound judgment, and a proactive approach to problem-solving in a deadline-driven environment.

Nice To Haves

Direct experience supporting disaster recovery, emergency response, disaster response and recovery, restoration, emergency management, or related programs; this experience is strongly preferred.
Experience developing proposals for federal, state, or local government agencies.
Experience in construction, infrastructure, or related technical and professional services.
Experience with Adobe InDesign or other Adobe Creative Cloud applications and producing print-ready proposal documents.
Familiarity with CRM systems, proposal management platforms, and shared content libraries.
Experience developing pursuit interview presentations, qualifications materials, and other client-facing business development deliverables.

Responsibilities

Independently manage proposals, qualifications packages, and pursuit deliverables from solicitation review through final submission.
Review RFPs, RFQs, and other solicitation documents to identify requirements, evaluation criteria, deadlines, and opportunities to distinguish LEMOINE's qualifications and approach.
Develop and manage proposal schedules, compliance matrices, outlines, assignments, and review milestones.
Lead kickoff meetings and coordinate with Business Development, Operations, Estimating, subject matter experts, and company leadership to develop content and keep pursuits on schedule.
Write, edit, and refine clear, compelling, evaluator-focused narratives from technical and operational information.
Coordinate reviews, consolidate feedback, manage revisions, and guide deliverables through approval.
Oversee proposal layout, production, quality control, and submission to meet solicitation requirements, company standards, and deadlines.
Manage concurrent pursuits and proactively address competing priorities, information gaps, and submission risks.
Develop and maintain reusable proposal content, including project descriptions, resumes, qualifications, service descriptions, standard responses, and differentiators.
Prepare pursuit presentations, project sheets, capability statements, organizational charts, and other client-facing materials as needed.
Coordinate with internal teams and specialized resources on graphics, technical information, photography, and other visual elements.
Ensure pursuit materials are accurate, consistent, and aligned with LEMOINE's brand standards.
Maintain organized proposal files, templates, reference materials, and completed submissions for efficient development and future reuse.
Keep pursuit schedules, trackers, assignments, and status information current.
Identify improvements to proposal content, workflows, and submission quality.
Support additional pursuits and business development initiatives as priorities require.