Proposal Specialist

The Lemoine Company•Baton Rouge, LA

About The Position

LEMOINE is seeking an experienced Proposal Specialist to manage competitive pursuits, primarily supporting its Response & Resiliency operations while contributing to opportunities across the enterprise. The role independently leads proposals, qualifications packages, and related pursuit deliverables from solicitation review through final submission, owning planning, compliance, content development, contributor coordination, reviews, production, and submission. The position supports pursuits involving disaster response, recovery, restoration, emergency services, and related programs. The ideal candidate is resourceful and detail-oriented, takes ownership, exercises sound judgment, and delivers accurate, compelling, compliant submissions while managing multiple priorities and deadlines.

Requirements

Bachelor's degree or an equivalent combination of education and relevant professional experience.
At least three years of professional experience in proposal development or management, including responsibility for managing competitive proposals or qualifications packages from solicitation review through final submission.
Strong understanding of proposal compliance, scheduling, content development, reviews, quality control, and submission.
Excellent writing, editing, proofreading, and organizational skills, including the ability to turn complex information into clear, compelling, responsive content.
Ability to manage multiple concurrent pursuits, coordinate contributors, prioritize deadlines, and deliver accurate, high-quality submissions.
Strong interpersonal and communication skills, including the ability to work effectively with internal departments, subject matter experts, and company leadership.
Proficiency with Microsoft Office and aptitude for learning and using document design and production software, including Adobe InDesign.
Strong attention to detail, initiative, sound judgment, and a proactive approach to problem-solving in a deadline-driven environment.

Nice To Haves

Direct experience supporting disaster recovery, emergency response, disaster response and recovery, restoration, emergency management, or related programs.
Experience developing proposals for federal, state, or local government agencies.
Experience in construction, infrastructure, or related technical and professional services.
Experience with Adobe InDesign or other Adobe Creative Cloud applications and producing print-ready proposal documents.
Familiarity with CRM systems, proposal management platforms, and shared content libraries.
Experience developing pursuit interview presentations, qualifications materials, and other client-facing business development deliverables.

Responsibilities

Independently manage proposals, qualifications packages, and pursuit deliverables from initial solicitation review through final submission.
Review RFPs, RFQs, and other solicitation documents to identify requirements, evaluation criteria, deadlines, and opportunities to distinguish LEMOINE's qualifications and approach.
Build and manage proposal schedules, compliance matrices, outlines, assignments, and review milestones.
Lead proposal kickoff meetings and coordinate with Business Development, Operations, Estimating, subject matter experts, and company leadership to develop responsive content and keep pursuits on schedule.
Write, edit, and refine clear, compelling, evaluator-focused narratives from technical and operational information.
Coordinate reviews, consolidate feedback, manage revisions, and guide deliverables through approval.
Oversee proposal layout, production, quality control, and submission to ensure responses meet solicitation requirements, company standards, and deadlines.
Manage concurrent pursuits and proactively address competing priorities, information gaps, and submission risks.
Develop and maintain reusable proposal content, including project descriptions, resumes, qualifications, service descriptions, standard responses, and differentiators.
Prepare pursuit presentations, project sheets, capability statements, organizational charts, and other client-facing materials as needed.
Coordinate with internal teams and specialized resources on graphics, technical information, photography, and other visual elements.
Ensure pursuit materials are accurate, consistent, and aligned with LEMOINE's brand standards.
Maintain organized proposal files, templates, reference materials, and completed submissions for efficient development and future reuse.
Keep pursuit schedules, trackers, assignments, and status information current.
Identify ways to improve proposal content, workflows, and submission quality.
Support additional pursuits and business development initiatives as priorities require.