Proposal Specialist

Matrix Service Company • Broomall, PA

19h

About The Position

The Proposal Specialist coordinates, develops, and produces proposals, presentations, and communication materials that consistently represent the Company. The role primarily supports compliant responses to client Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposals (RFPs), and also supports CRM data entry, maintenance, quality, updates, and reporting.

The specialist assists Business Development and other departments by preparing presentations and communications for internal and external audiences. The role includes reformatting existing content and developing new content that communicates key sales themes through narrative, illustration, and graphics. The specialist collaborates with functional leadership on project and company narratives and provides general ad hoc organizational support.

Some travel may be required. Applicants must be currently authorized to work in the United States on a full-time basis.

Requirements

• Excellent verbal and written communication skills.
• Advanced PowerPoint skills and expertise.
• Strong computer skills, including proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, and internet search engines for research.
• Ability to synthesize large amounts of data into practical and useful information.
• Ability to work under pressure and in changing environments.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize work and manage multiple projects and deadlines.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Three or more years of proposal development, marketing, or public relations experience.
• Experience in an Engineering, Procurement, and Construction (EPC) environment; EPC substation experience is ideal.
• Bachelor’s degree in Marketing, Communications, English, Journalism, Business Administration, or a related area.
• Experience using design software such as Adobe Creative Cloud.
• Experience with Microsoft Dynamics CRM or an equivalent system.
• Experience submitting client proposals and other communications through web-based sourcing platforms.
• Proposal experience in the engineering and construction industries.

Responsibilities

• Actively support the Company’s commitment to safety and its Core Values.
• Represent the Company with high moral standards and adhere to its Code of Business Conduct and Ethics.
• Develop and support client and company requests for proposals, prequalifications, presentations, and reports.
• Prepare and maintain proposal compliance matrices identifying RFP deliverables and applicable divisions of responsibility, proposal schedules, and compliant proposal response documents for submission.
• Create and edit multi-page and multi-section documents using brand guidelines and templates.
• Support proposal reviews by managing the collection, assembly, and distribution of draft materials; participating in document reviews; and incorporating and distributing comments to authors.
• Participate in final reviews, edit content for grammar, logic, accuracy, and readability, and refine documents to incorporate strategic sales elements responding to client requirements.
• Develop and prepare written communications for internal and external audiences on behalf of the Company.
• Develop and prepare dynamic presentations for internal and external use.
• Maintain positive messaging in stakeholder communications to support and protect the Company.
• Support CRM data entry, data quality, data maintenance, updates, and reporting.
• Perform additional responsibilities as required.
• Travel as required.

Benefits

• Medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits.
• Life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Wellness program.
• Adoption assistance.
• Some employees may be eligible for paid time off, tuition reimbursement, and a performance or safety bonus program.

What This Job Offers

• Job Type: Full-time