Proposal Specialist

Spence Brothers•Saginaw, MI

4d•Onsite

About The Position

Spence Brothers, a Construction Manager, Design Builder, and General Contractor, is hiring a Proposal Specialist based out of its Saginaw office. The role supports business development by researching, writing, and producing client-facing proposals and presentations for federal and commercial pursuits, with oversight from the Project Principal. The successful candidate will be a self-starter and multitasker who can work independently and collaboratively, communicate effectively, pay close attention to detail, and manage multiple deadlines. The Proposal Specialist manages the full proposal lifecycle, from reviewing RFQs and RFPs through submission and follow-up. The position works with the Business Pursuit team, management, sales, graphic designers, marketing staff, and other contributors to develop compliant, persuasive, and visually appealing submissions. It also supports the maintenance and improvement of reusable content, templates, and processes. The role is based in an office environment, with occasional visits to job sites or client offices. Some overtime is required to meet proposal deadlines. The work may involve prolonged sitting or standing and sustained manual activities at low to moderate exertion levels.

Requirements

Minimum of 5 years of experience preferred.
BS/BA degree or equivalent relevant experience.
Strong familiarity with Adobe InDesign and Microsoft Office Suite.
Ability to work across organizations with effective communication and strong project management skills.
Strong attention to detail.
Excellent communication, writing, and grammar skills.
Ability to work in a fast-paced, deadline-conscious, results-driven environment.

Nice To Haves

Strong understanding and expertise producing federal proposals.
In-depth knowledge of FAR Clauses and strong ability to interpret requirements.
Familiarity with Standard Form 1442 (SF1442).
Ability to navigate SAM.gov and update vendor information.

Responsibilities

Develop and submit winning RFx responses and marketing packages.
Manage the full lifecycle of the proposal process, from RFQ/RFP analysis through submission and post-submission follow-up.
Review RFP/RFQ documents and develop compliance matrices, schedules, and proposal outlines.
Lead proposal kickoff meetings and maintain effective communication among contributors.
Work with graphic designers and marketing staff to produce visually appealing, branded proposal documents.
Collaborate with the Business Pursuit team to develop and apply win strategies and themes, considering strategic relationships and competitor intelligence, and articulate the message in proposals and presentations.
Apply changes to proposal and presentation content resulting from management and sales team reviews.
Monitor proposal content for compliance with submission requirements and evaluation criteria.
Research and gather relevant corporate information, service offerings, firm experience, proposed team information, and other required materials.
Assist with maintaining, augmenting, and improving the firm's library of reusable content, templates, and processes to reduce response time and improve future submission quality.