Proposal Specialist

Novogradac•Seattle, WA

11d

About The Position

The Proposal Specialist supports end-to-end proposal and pursuit efforts, from initial RFP/RFQ review through final submission. The role coordinates timelines, inputs, and reviews with cross-functional stakeholders to produce compliant, compelling, client-focused proposals. It also supports process improvements through standardized templates, content libraries, CRM-enabled tracking and reporting, and identifying potential proposal opportunities. The position is available in Austin, Texas; Bellevue, Washington; Cleveland or Dover, Ohio; Long Beach, California; Portland, Oregon; or Toms River, New Jersey. Remote or hybrid arrangements may be available depending on business needs; options should be discussed with the recruiter. The Proposal Specialist works with proposal leads and staff to coordinate pursuit planning, proposal collateral, bid sourcing, and related reporting.

Requirements

Bachelor’s degree and 2–5 years of experience supporting proposal or pursuit work, including experience using CRM and proposal software systems for tracking and reporting, or an appropriate balance of education and experience.
Ability to use proposal management, CRM, and related technology to support proposal coordination, tracking, and reporting.
Strong organizational skills and comfort managing multiple deadlines simultaneously.
High attention to detail and accuracy in document preparation and compliance reviews.
Demonstrated ability to collaborate across teams and drive timely inputs to meet deadlines.
Ability to communicate value propositions, collaborate effectively with senior stakeholders, and guide teams through competitive proposal and pursuit efforts.
Strong verbal and written communication skills, including the ability to support reviews and incorporate feedback.
Proficiency with Microsoft Office (Word, PowerPoint, and Excel), with the ability to produce polished client-facing materials.

Responsibilities

Coordinate the proposal lifecycle with the proposal lead and other staff, from initial RFP analysis through final submission, helping ensure compliance with client guidelines and deadlines.
Facilitate internal pursuit planning discussions to identify client needs, competitive differentiators, win themes, and compelling messaging.
Use and maintain standardized templates, workflows, datasheets, and content libraries within a response management platform to support proposal efficiency.
Track proposal requests, status updates, and reporting in CRM, maintaining accurate and timely data.
Coordinate pursuit and marketing collateral, including proactive proposals, pitch decks, and SharePoint content updates.
Manage multiple websites from which the company receives bids and proactively source bids to provide proposals.
Perform other duties as assigned.