Proposal Specialist

ABM•Sugar Land, TX

About The Position

The Proposal Specialist is part of ABM’s Deal Desk within the Sales Excellence team, which manages proposals for facility and technical solutions across aviation, commercial, education, manufacturing, healthcare, and government sectors. The Specialist plans, develops, and delivers assigned bids, presentations, and RFP responses, conveying ABM’s solutions, capabilities, and differentiators. The role coordinates with subject matter experts and staff at operational and executive levels to develop solutions for customers and internal clients. The position reports to a Deal Desk Manager. The work includes researching, writing, assembling, proofreading, and editing client-specific proposals and presentations; managing proposal projects and coordinating contributors; developing value propositions and bid strategies; analyzing client and competitive information; and tracking tasks, priorities, deadlines, and delivery status. The Specialist also updates the proposal library and may take on special projects outside proposal work.

Requirements

Bachelor’s degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations, or Journalism.
At least 2 years of experience in sales proposal response development and managing multiple projects.
Skilled in project management.
Skilled in leading meetings.
Proven expertise in technical and persuasive writing.
Excellent communication and conflict resolution skills.
Highly skilled in Microsoft Office Suite and use of AI tools.
Excellent time management and prioritization skills.

Nice To Haves

Ability to work independently, set priorities, and manage work.
Advanced ability to understand a client’s business, technology, and process needs and translate them into actionable, industry-leading service solutions.
Ability to guide and advise stakeholders in creating persuasive language for RFP responses and presentations.
Ability to combine technical expertise with business acumen to explain how ABM solutions can deliver business value to clients.
Ability to identify problems and roadblocks and creatively generate solutions, assess associated risks, and select options with the best risk/reward.
Ability to manage multiple projects simultaneously.

Responsibilities

Proofread and edit written documents, and provide ideas, suggestions, and concept development to enhance bids and proposals.
Research, write, and assemble client-specific proposals, bids, and presentations using relevant business software, ensuring content aligns with RFP requirements, Deal Desk practices, and corporate brand guidelines.
Interpret complex information and write for the target audience.
Lead strategy and planning meetings, manage projects, clarify client requirements, and delegate tasks to meet client deliverables.
Lead value proposition development by applying client analysis and competitive intelligence.
Partner with subject matter experts, management, and executives to identify winning bid strategies and messaging tailored to the target audience.
Research, analyze, and derive insights from information to drive key selling messages in bids.
Establish task priorities and work with resources and management to ensure priorities are understood and deadlines can be met.
Communicate project status, identify obstacles, deviations, and delays, and assign tasks to address delivery-timeline issues.
Provide content rewrites, feedback, and updates for the proposal library.
Work on special projects outside proposal development, such as presenting new tools to internal teams, collaborating with other departments, and cross-utilization.
Perform other related duties as assigned by management.