Proposal Specialist
About The Position
The Proposal Specialist contributes to the daily operations of the bids and proposals team, ensuring requests for proposals and other quotation documents are returned to prospective customers professionally and on time. The role calls for a blend of creativity and organization, with project management, writing, and page-layout skills. It is a full-time, salaried exempt position in the Sales department. The Proposal Specialist coordinates proposal development with cross-functional stakeholders, supports sales teams and subject matter experts with persuasive writing and presentation of offers, and helps improve proposal workflows, processes, templates, and tools. The role also manages customer-requested commercial terms and conditions with counsel and maintains commercial document templates in line with company branding.
Requirements
- Bachelor’s degree in business, marketing, communication, engineering, or a related field.
- Strong acumen in commercial and financial structure.
- At least 3 years of relevant work history within a commercial function.
- Experience leading cross-functional initiatives or projects in a matrixed environment.
- Knowledge of proposal best practices, procedures, work processes, and tools, including CRM, Salesforce, or related proposal or project management software.
- Project management skills and excellent follow-through.
- Superior verbal and written communication skills.
- Ability to communicate effectively with diverse audiences and stakeholders at all levels.
- Analytical ability and strong attention to detail.
- Self-starting, motivated, assertive, creative, and driven.
Nice To Haves
- Commercial-function experience in a manufacturing or energy environment is preferred.
- Experience in hydrogen and/or oil and gas is a plus.
Responsibilities
- Deliver compliant, professionally produced proposals within customer-defined timeframes.
- Lead the coordination, review, and editing of proposal inputs from cross-functional stakeholders.
- Implement scalable workflows, process improvements, templates, and tools to improve efficiency and consistency and promote best practices.
- Guide sales teams and subject matter experts on persuasive writing and proposal best practices, and support the presentation of offers.
- Review and manage customer-requested commercial terms and conditions with counsel.
- Manage commercial document templates in line with company branding.
- Perform other duties as assigned.
Benefits
- Health, dental, and vision insurance eligibility starting on the first day of hire.
- 401(k) with 5% company match.
- Bonus eligibility.
- Paid time off, including vacation, personal, and sick time.
- Paid holidays.
- Wellness reimbursement program.
- Potential eligibility to apply for tuition reimbursement.
- Fertility and family-building benefit.
- Employee referral program.
- Employee Assistance Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
