Proposal Specialist

Neumo Holdings LLC • IL, US, IL

14d • Remote

About The Position

The Proposal Specialist owns assigned government RFx responses (RFPs, RFIs, and RFQs) from intake through submission. Working within a structured, repeatable process, the role turns complex solicitations into compliant, persuasive responses by coordinating subject matter experts across Sales, Product, Implementation, Security, Legal, and Finance to meet hard deadlines without compliance misses.

This is a hands-on writing and project management role on a small, high-output team. The successful candidate enjoys detail, thrives on deadlines, and wants to grow in a proposal function that is actively building its processes, tools, and content library. The position is remote in a home-office setting.

Requirements

• 3–5 years of proposal development experience responding to public sector (state/local government) solicitations.
• Demonstrated ownership of RFP responses from release through submission.
• Bachelor’s degree in English, Communications, Business, or a related field, or equivalent experience.
• Strong writing, editing, and proofreading skills with a sharp eye for detail.
• Ability to manage multiple concurrent deadlines and redirect priorities quickly.
• Advanced proficiency in Microsoft Word (styles, formatting, templates), Excel, SharePoint, Adobe Acrobat, and Adobe InDesign.
• Confidence working with—and holding deadlines for—senior subject matter experts and sales leaders.

Nice To Haves

• APMP Foundation certification, or willingness to earn it within the first 12 months.
• Familiarity with government procurement portals such as Bonfire, OpenGov, BidNet, or DemandStar.
• Exposure to govtech or SaaS domains such as payments, tax and licensing, DMV, courts, or records.
• Experience with Salesforce and proposal content libraries such as SharePoint.
• Experience using generative AI tools in a writing workflow.

Responsibilities

• Manage assigned responses end to end, including kickoff, schedules, SME assignments, reviews, final production, and on-time submission.
• Analyze solicitations and build compliance matrices covering requirements, mandatory forms, submission instructions, and evaluation criteria.
• Draft, tailor, and edit response content using the Q&A library and SME input; support executive summaries and cover letters under Proposal Manager guidance.
• Coordinate contributors across departments, track inputs, follow up on gaps, and keep responses on schedule.
• Perform quality control for compliance, accuracy, consistency, and brand voice, including corporate entity names, pricing references, and cross-section alignment.
• Identify security, compliance, and certification requirements early, including SOC 2 and PCI, and route contract terms and exceptions to Legal through the Exceptions Review process.
• Assemble final packages, including formatting, forms, signatures, notarizations, portal uploads, or hardcopy delivery.
• Partner with Account Executives through the Salesforce RFx intake process and keep records current on status, dates, and outcomes.
• Prepare solicitation summaries to support Go/No-Go decisions at Bid Council.
• Maintain and expand the SharePoint Q&A content library and refresh content after each submission.
• Request debriefs, capture lessons learned, and contribute to win/loss tracking.
• Use approved AI-assisted drafting tools to accelerate first drafts while maintaining accuracy and accountability.

Benefits

• Competitive benefits and compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level