PROPOSAL SPECIALIST

The GEO Group•Boca Raton, FL

10d

About The Position

The Proposal Specialist manages the complete proposal-development lifecycle, monitors bids, and triages incoming business opportunities. The role tracks requests for proposals and other solicitations across procurement portals, evaluates customer requirements, and develops comprehensive, compliant, and persuasive responses. Working with minimal oversight, the specialist manages deliverables, deadlines, pipeline tracking, cross-functional coordination, and proposal production and submission when required. The position collaborates with subject matter experts, proposal writers, partnership development teams, operations, and executive leadership. It also provides administrative and production support, prepares bid documentation, maintains proposal resources and templates, and uses AI platforms for market intelligence, content generation, and compliance checks. The role helps ensure submissions are tailored, compliant, and positioned to support business growth.

Requirements

Bachelor’s degree in business administration, marketing, English, communications, journalism, technical writing, or a related field; experience may substitute for education on a year-for-year basis at management’s discretion.
Three years of professional experience in proposal development, bid monitoring, and pursuit content strategy involving government RFPs at the federal, state, and local levels.
Demonstrated proficiency using AI platforms and prompts for bid monitoring, content creation, and compliance verification.
High proficiency in Microsoft 365 and the MS Office Suite, including Word, PowerPoint, and Excel.
Strong technical aptitude with graphic design tools such as Adobe Creative Suite (InDesign, Photoshop, Illustrator) or Canva.
Proficiency in Adobe Acrobat Pro for document manipulation and finalizing submissions.
Advanced knowledge of CRM databases, market intelligence systems, and proposal management software, such as Salesforce, Deltek GovWin, HigherGov, or Qvidian.
Excellent project management, facilitation, organizational, and time-management skills.
Ability to coordinate multiple concurrent pursuits, manage contributors across virtual teams, and work effectively under tight deadlines.
Exceptional business writing, editing, spelling, and grammar skills.
Well-developed reasoning, problem-solving, and critical-thinking capabilities.
Strong attention to detail and ability to analyze solicitation documents and proactively assess compliance risks.
Strong interpersonal skills and ability to engage and collaborate confidently with professionals at all organizational levels.

Responsibilities

Monitor bid aggregation platforms, government procurement portals, and agency websites to identify opportunities and maintain market intelligence.
Review solicitation scope, deadlines, requirements, company fit, and compliance risks; support pipeline tracking and Go/No-Go coordination.
Use AI platforms to improve bid monitoring, content development, and compliance verification.
Analyze client and competitor data, procurement requirements, and market trends to create compliance matrices and project outlines.
Flag relevant opportunities for partnership development teams, operations, and executive leadership.
Track solicitation milestones, including Q&A deadlines, addenda, pre-proposal conferences, and submission dates.
Prepare and process bid documentation, including FOIA requests, certificates of insurance, certificates of good standing, and performance bonds.
Lead development of and respond to standard RFPs and RFIs throughout the proposal lifecycle.
Manage solicitation-response deliverables and deadlines independently, including writing persuasive proposal content.
Coordinate with Proposal Writers and provide administrative support, including formatting, printing, assembling hard-copy submissions, tracking shipments, scheduling meetings, recording minutes, scanning documents, and obtaining signatures.
Oversee proposal production and quality control, including formatting, tabbing, binding, packaging, and compliance with submission guidelines.
Develop and maintain departmental SOPs, meeting records, team reports, and an inventory of proposal-production supplies.
Create and refine proposal graphics, organizational charts, callout boxes, resumes, job descriptions, and reusable templates.
Maintain an internal library of past proposals, boilerplate content, and past-performance metrics.
Perform other duties as assigned.