Proposal Specialist

WHB Engineers•San Diego, CA

2d•$73,000 - $83,000•Onsite

About The Position

WHB Engineers is seeking a motivated Proposal Specialist to coordinate proposal production and support business development. The role partners with executive leadership, technical staff, and Marketing to develop proposals, presentations, and business development materials that showcase the firm's expertise. The position is based onsite in the San Diego office. The Proposal Specialist manages proposal development from planning through final production, coordinates contributions from internal and external teams, and maintains proposal-related schedules, databases, and qualification materials. The role also supports client interview presentations and rehearsal sessions.

Requirements

Five or more years of experience in the A/E/C industry, including understanding of industry terminology and demonstrated experience managing proposals.
Excellent time and project management skills, initiative, accountability, organizational abilities, and attention to detail.
Ability to manage multiple assignments and deadlines while maintaining quality and accuracy in a fast, deadline-driven environment.
Exceptional written and verbal communication skills and ability to collaborate across diverse, cross-functional teams.
Ability to communicate complex concepts and tell compelling stories in written and graphic form, producing visually engaging, brand-compliant proposals.
Excellent proofreading and editing skills, including reviewing proposals for grammar, consistency, compliance, and quality.
Experience coordinating and preparing compliant, high-quality proposals and qualifications packages, including printing, assembly, and final delivery.
Strong technical, graphic, and presentation skills, with creative and strategic thinking.
Proficiency in MS Office Suite, including Word, PowerPoint, Outlook, and Excel.
Proficiency in Adobe Creative Cloud, including InDesign.

Nice To Haves

Bachelor's degree from an accredited four-year college or university in Business Management, Marketing, or Communications is strongly preferred.
Proficiency in Deltek/Vantagepoint CRM software is strongly preferred.
Proficiency in Illustrator and Photoshop is strongly preferred.

Responsibilities

Manage the end-to-end proposal development process, including planning, scheduling, content coordination, writing and editing, layout, and final production.
Coordinate, schedule, and facilitate proposal kick-off meetings; develop proposal strategies; and manage content assignment matrices and production schedules.
Partner with Marketing and project teams to conceptualize, design, and produce interview presentations for client meetings and project pursuits, including supporting preparation of presentations and other materials.
Coordinate, write, edit, and customize non-technical proposal sections, conducting research as needed.
Gather and coordinate input from collaborating professionals, subconsultants, and team members for proposal and presentation materials.
Maintain and track a calendar of upcoming proposals and prequalification deadlines, prepare RFP breakdowns and outlines, and coordinate contract reviews.
Ensure the accuracy and completeness of the Vantagepoint CRM, including the opportunity and proposal database.
Support rehearsal sessions and refine messaging for polished and compelling client presentations.
Maintain the firmwide database, including employee resumes and internal qualifications, project data sheets, proposal templates and information, and subconsultant files.
Perform other responsibilities as assigned.