Proposal Specialist

SITA Switzerland Sarl • Town of Islip, NY

5d • $80,000 - $100,000 • Hybrid

About The Position

The Proposal Specialist is responsible for the timely delivery of proposals and supporting collateral for all bids within a designated region. As an active member of the Bid Team, the specialist manages the full proposal lifecycle, challenges solutions, and drives best practices for major and complex opportunities.

The role involves delivering multiple concurrent proposals, supporting major bids, developing proposal plans, facilitating strategy sessions, coordinating cross-functional teams and proposal resources, reviewing and refining content, leading proposal reviews, managing proposal-related costs, and maintaining proposal knowledge content in collaboration with Regional Marketing.

Requirements

• Minimum 3–5 years of experience in a commercial industry, ideally IT, telecoms, air transport, or managed services.
• Minimum 3 years of experience in bids and proposals, in purchasing and/or sales, including exposure to the vendor side.
• Bachelor’s degree in a numerate business or languages discipline, or significant relevant experience.

Nice To Haves

• Practitioner-level APMP (Association of Proposal Management Professionals) accreditation and/or equivalent formal training in Proposal or Bid Management.

Responsibilities

• Deliver multiple concurrent proposal projects on time, ensuring submissions are high-quality, compliant, and customer-ready.
• Support major and complex bids as a core member of the bid team.
• Develop and manage proposal project plans, including risk, dependencies, and contingency management.
• Facilitate proposal strategy and pre-proposal planning sessions with bid and account teams.
• Coordinate cross-functional proposal teams and ensure engagement, accountability, and alignment across active bids.
• Coordinate proposal center resources and contributors across assigned projects.
• Review, challenge, and refine proposal content to create a clear, consistent, and compelling storyline.
• Lead interim and final proposal reviews across assigned opportunities.
• Manage proposal-related costs, including vendors, subcontractors, and production activities.
• Collaborate with Regional Marketing and maintain proposal knowledge content in proposal and bid databases.

Benefits

• Work from home up to 2 days per week, depending on team needs.
• Flexible workday arrangements.
• Work from any location in the world for up to 30 days per year.
• Employee Assistance Program (EAP) for employees and dependents, available 24/7, 365 days per year.
• Champion Health personalized wellbeing platform.
• Access to learning platforms and programs, including LinkedIn Learning, Microsoft’s Enterprise Skills Initiative, Airport Council International, Pluralsight, Harvard Business Publishing, and Stanford.
• Competitive benefits aligned with local market and employment status.
• May be eligible for incentive compensation; not guaranteed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level