Proposal Specialist

Raba Kistner Inc.•Austin, TX

14d•Onsite

About The Position

Raba Kistner, Inc. is seeking a detail-oriented, dependable Proposal Specialist to join its Marketing team in San Antonio, Austin, Dallas, or Houston, Texas. The role supports the firm’s growth by coordinating proposal development for strategic project pursuits, bringing direct TxDOT proposal experience while also supporting infrastructure and transportation pursuits for public-sector and other clients across Texas and nationally. Working with marketing, business development, operations, and technical teams, the Proposal Specialist develops client-focused content and produces proposals, statements of qualifications (SOQs), interview materials, and related deliverables. The position independently manages assigned pursuits and ensures submissions are compliant, cohesive, visually effective, and delivered on time. The role also supports TxDOT, transportation, and infrastructure pursuits; maintains reusable proposal resources and pursuit information; and identifies opportunities to improve proposal processes, content, tools, and quality. The position may require protracted or irregular hours, with flexibility necessary to meet client needs.

Requirements

Bachelor’s degree in business, marketing, communications, English, journalism, graphic design, or a related field.
Five years of experience coordinating and developing proposals, SOQs, and related pursuit materials in the A/E/C industry.
Direct experience supporting TxDOT pursuits, including SOQ development, compliance review, teaming coordination, short-list interview support, and familiarity with TxDOT consultant procurement and pre-certification processes.
Experience developing proposals for transportation, infrastructure, and public-sector clients.
Valid driver’s license within the applicable jurisdiction and ability to meet the company’s auto insurability requirements.
High proficiency in Adobe InDesign, with working knowledge of Photoshop, Illustrator, and Acrobat.
Proficiency in Microsoft Word, PowerPoint, and Excel, and collaboration and conferencing tools such as Microsoft Teams and Zoom.
Solid understanding of A/E/C industry terminology, proposal procedures, and general marketing and business development principles.
Excellent verbal and written communication skills.
Excellent proofreading and editing skills.
Excellent time-management skills and ability to balance multiple short-term deadlines against long-term goals.
Expertise managing details for projects with multiple elements and contributors.
Self-motivation and ability to work independently with supervision from multiple team members.
Ability to meet the role’s physical expectations, with reasonable accommodations available as described in the posting.
Flexibility to work protracted or irregular hours as required by client needs.

Responsibilities

Coordinate the full proposal lifecycle for RFQ/RFP responses, SOQs, and other qualification-based pursuits, from kickoff through final submission.
Facilitate proposal kickoff and milestone meetings; establish schedules, assignments, responsibilities, and deadlines, and maintain accountability.
Review solicitation requirements and develop proposal outlines, compliance matrices, pursuit schedules, and submission checklists.
Work with pursuit teams to develop project-specific strategies and content addressing client needs and communicating the firm’s qualifications and differentiators.
Write, edit, proofread, format, and produce proposal content, including cover letters, firm qualifications, technical staff resumes, project descriptions, technical narratives, organizational charts, and graphics.
Translate complex technical information into clear, compelling, client-focused proposal content.
Coordinate with subconsultants and teaming partners to obtain resumes, project descriptions, certifications, and other submission information.
Coordinate proposal reviews and quality-control processes to ensure submissions are responsive, accurate, compelling, visually consistent, and compliant.
Assemble and coordinate final electronic and, when required, hard-copy submissions, and complete proposal close-out activities.
Manage multiple concurrent pursuits and take ownership of assigned deliverables and deadlines.
Coordinate TxDOT SOQ development, compliance review, teaming support, and on-time submission of pursuit materials.
Support Go/No-Go decisions by gathering pursuit intelligence, coordinating input, and maintaining decision documentation.
Coordinate short-list interview preparation, including presentation development, visual aids, leave-behind materials, rehearsals, and related technical support.
Monitor employee TxDOT pre-certifications; coordinate the pre-certification process with technical staff; submit required information to TxDOT; and maintain current information for teaming partners.
Track upcoming TxDOT opportunities, pursuit leaders, active pursuits, and current TxDOT projects.
Coordinate proposals and pursuit materials for transportation and infrastructure projects across Texas and nationally, supporting opportunities with state departments of transportation, cities, counties, toll authorities, transit agencies, airports, metropolitan planning organizations, and other infrastructure clients.
Collaborate with offices, technical leaders, and pursuit teams to support national infrastructure and transportation growth priorities and strategic pursuits.
Maintain proposal templates, boilerplate content, staff resumes, project descriptions, graphics, and other reusable pursuit resources.
Maintain accurate proposal and pursuit information in marketing databases, CRM systems, proposal management platforms, and electronic archives.
Collaborate with operational leaders, marketplace and market sector leaders, technical staff, marketing colleagues, teaming partners, and outside consultants.
Identify opportunities to improve proposal processes, content, tools, and quality.
Perform other duties as assigned.