Proposal Specialist III

AECOM•Houston, TX

1d•Hybrid

About The Position

AECOM is seeking a Proposal Specialist III to work closely with the marketing team, business operations, and support staff on major West pursuits. The role provides leadership, proposal compliance, writing, and creative support, including leading large proposals and presentations and supporting pursuit efforts from pre-RFP positioning through interviews. The position is hybrid, combining remote and in-office work at AECOM’s Houston, Texas office. The specialist leads medium to large proposals and presentations, supports capture managers in developing win strategies and preparing for interviews, and may serve as lead writer and editor for proposal materials. The role also contributes to pursuit planning, market research, competitive intelligence, marketing strategy and content development, and continuous improvement through reviews and debriefs. It includes coaching entry-level proposal team members and checking work before submitting it for review or approval.

Requirements

Bachelor's degree and at least 4 years of relevant experience, or demonstrated equivalent experience and/or education.
Developed understanding of effective proposal and presentation strategy, compliance, writing, and production.
Strong working knowledge of Adobe Creative Cloud, including InDesign and Acrobat, and Microsoft Word, Excel, and PowerPoint.
Experience demonstrating leadership qualities.
Excellent writing skills, aptitude, and attention to detail.
Ability to produce accurate, compliant, and compelling work independently and collaboratively.
Initiative and ability to manage multiple projects and details concurrently, follow up, and complete tasks and projects.
Proven organizational and administrative skills, including completing varied work tasks on schedule and leading others’ deliverable efforts.
Proven ability to manage documents.
Detailed knowledge of marketing best practices and procedures, work processes, and tools.

Nice To Haves

Bachelor's degree and at least 6 years of relevant experience.
Working knowledge of and interest in the architecture and engineering industry, including AECOM’s projects, people, credentials, and competitors.
Working knowledge of collaborative tools such as Microsoft Teams and SharePoint.
Salesforce CRM experience.

Responsibilities

Work with business-line growth teams and operations to support efforts to win work.
Lead responses to client RFI, RFQ, and RFP requests using standard pursuit processes to maintain schedule efficiency and bid compliance.
Manage print, electronic, and oral proposal deliverables.
Provide market research and competitive intelligence and use data systems and tools to support proposal strategy and business strategic planning.
Lead medium to large proposals and presentations and support pursuits from capture through interview stage.
Support capture managers in developing win strategies and preparing for interviews.
Create annotated outlines and content plans, and recommend section structures to technical teams.
Write and edit tailored resumes, past performance sections, executive summaries, and management approaches as needed.
Facilitate Pink and Red team color reviews and quality reviews, and apply lessons learned to improve proposals.
Manage proposal and presentation revisions based on review-team direction.
Provide recommendations for go/no-go and greenlight analyses and support capture planning and positioning in accordance with delegation-of-authority guidelines.
Complete internal debriefs for proposals led, use information from previous pursuit debriefs, and support win/loss debriefs and collection of client feedback.
Support marketing or pursuit strategy and content development related to clients, markets, marketing communications, campaigns, account managers, and business lines as needed.
Coach entry-level proposal team members.
Self-check work before submitting it for review or approval.
Lead deliverable efforts by others, manage documents, and bring concurrent projects and tasks to completion on schedule.