Proposal Manager III

Chickasaw Nation Industries, Inc.•OK Home Office, OK

6d•Onsite

About The Position

The Proposal Manager III engages early with business development teams to document competitive positioning and maximize the organization’s advantage in pursuing new business. The role manages complex government bid and proposal efforts from RFP release through oral or written presentation and source selection, delivering high-quality, compliant responses within established deadlines. It coordinates internal stakeholders, partners, consultants, subcontractors, writers, editors, illustrators, subject matter experts, reviewers, and pricing teams while incorporating win themes, discriminators, and evidence of past success into final submissions. The position also supports team efficiency and continuous improvement by maintaining and expanding proposal resources, source content, and documentation related to marketing materials, past performance, capabilities, current contracts, value propositions, and proof points. The Proposal Manager III is expected to manage multiple concurrent responses and projects, including higher-complexity proposals, and to follow team policies and processes while pursuing personal development. Work is primarily performed in an office environment. Availability is expected during core hours of 10 AM–3 PM ET; extended evening and weekend work may periodically be required, sometimes on short notice, and travel may be required. This position is contingent upon award or funding, and duties, requirements, and salary may change.

Requirements

Minimum of four years of experience in Proposal Management, or an equivalent combination of education and experience.
Bachelor’s degree, preferably in English, Communications, or Marketing.
In-depth knowledge of Federal Acquisition Regulations (FAR).
Operational knowledge of bid and proposal processes and ability to understand business and technical requirements.
Exceptional leadership and motivational skills, including the ability to inspire team members with varied experience and technical abilities.
Ability to facilitate teamwork and coordinate efforts toward successful outcomes.
Excellent customer service and relationship-building skills.
Strong organization, problem-solving, critical-thinking, and attention-to-detail skills.
Exceptional verbal and written communication skills.
Ability to interact with and manage multi-departmental and/or remote teams, and interact effectively with all levels of management.
Ability to work under tight deadlines and manage multiple projects or proposals concurrently.
Ability to represent the company positively and competently with customers and teaming partners.
Sound, objective decision-making, including understanding the impact and implications of decisions.
Ability to persuade others, make recommendations, and negotiate mutually acceptable solutions.
Ability to organize work, set priorities, and determine resource requirements.
Ability to read, analyze, and interpret complex documents and respond effectively to sensitive inquiries or complaints.
Ability to write speeches and articles using original or innovative techniques or style, and deliver persuasive presentations on complex or controversial topics.
Ability to use mathematical concepts including probability, statistical inference, geometry, trigonometry, fractions, percentages, ratios, and proportions in practical situations.
Ability to define problems, collect data, establish facts, draw valid conclusions, interpret technical instructions in mathematical or diagram form, and work with abstract and concrete variables.
Ability to meet the role’s physical demands, including regular sitting, using hands and arms to handle objects and operate equipment, speaking and hearing, and lifting or moving up to 10 pounds frequently and up to 25 pounds occasionally.
Availability during core hours of 10 AM–3 PM ET; periodic extended evening and weekend hours may be required, sometimes on short notice.
Travel may be required.
Commitment to company policies and procedures, personal development, integrity, quality of work, cooperation, reliability, flexibility, accountability, and compliance.

Nice To Haves

APMP certification.
Master’s degree.
Experience preparing sources-sought responses, requests for information, and proposals for high-value contracts exceeding $100 million, 8(a) sole-source contracts, and competitive contracts.

Responsibilities

Engage early with Business Development during lead, qualify, and capture phases to document competitive positioning and advantage.
Coordinate with stakeholders, including business development, operations, partner companies, and customers, to develop positioning tactics such as teaming strategies, win themes, discriminators, and evidence of past success.
Manage government proposal development from RFP release through oral or written presentation and source selection.
Read and analyze RFPs, conduct the RFP shred process, and engage subject matter expertise to assess risks and requirements.
Prepare and manage proposal materials, including outlines, schedules, and kickoff presentations.
Identify subject matter experts and color-team reviewers, and delegate proposal responsibilities.
Manage the gathering, review, and submission of RFP clarification questions.
Identify existing content for proposal sections and manage writing and editing.
Coordinate and review work from partner teams, consultants, subcontractors, writers, editors, and illustrators.
Perform desktop publishing, proofreading, quality control, and print reproduction.
Maintain consistency and accuracy of win themes and key messages throughout proposals.
Review and edit proposal sections for compliance, completeness, readability, responsiveness, thoroughness, accuracy, staffing, financial considerations, quality, and design and layout.
Work with pricing teams to communicate information needed for competitive pricing.
Ensure proposal structure complies with RFP requirements and company standards.
Schedule and facilitate kickoff, section planning, color review, debrief, and lessons-learned meetings.
Manage multiple proposals and projects concurrently at all stages of opportunity development, including complex responses and ancillary tasks.
Develop and maintain team resources and documents, such as marketing materials, past performance citations, and practice area capabilities.
Continuously improve source content and proposal materials, and engage operations personnel to document contracts, value propositions, and proof points.
Follow team policies, processes, and procedures, including accurate reporting, efficient communication, high-quality writing and editing, and availability during core hours.
Plan daily activities in accordance with company policy, the job description, and supervisor instructions, and participate in available training and self-development.
Promote compliance with applicable laws, regulations, Federal Acquisition Regulations, Code of Federal Regulations, and contract requirements; report violations or reasonably suspected violations.