US Job Template
About The Position
Woolpert is hiring a Proposal Manager to support projects concerning water and energy utilities. Reporting to the Senior Proposal Manager, this role works with market leaders, program directors, project managers, technical subject matter experts, and other department resources to manage cohesive proposals. Responsibilities include maintaining schedules, organizing resources, coordinating assignments and reviews, implementing win strategy, ensuring compliance, resolving internal team issues, and providing process leadership for prime pursuits. The position also supports shortlist interview preparation, capture planning, reusable content development, and proposal process improvement. Applicants must already possess work authorization in the country where the job is located; visa sponsorship is not available.
Requirements
- BA/BS in a relevant field and 5–8 years of technical/AEC industry experience, or 12+ years of relevant AEC experience.
- Strong interpersonal, verbal, and written communication skills, including the ability to work in a team, positively influence others, and develop strong internal and external relationships.
- Strong attention to detail and ability to prioritize multiple deadlines.
- Proficiency with Microsoft Office, InDesign, and Adobe Acrobat.
- Excellent problem-solving, time-management, organizational, and record-keeping skills.
- Ability to thrive in a fast-paced, highly driven environment and adapt quickly to changing conditions and priorities.
- High level of self-motivation.
- Must already possess work authorization in the country where the job is located; visa sponsorship is unavailable.
Nice To Haves
- Previous proposal experience involving water, wastewater, stormwater, sanitary sewers, and other related services.
- Active participation or leadership in industry trade organizations such as APMP or SMPS.
Responsibilities
- Lead the proposal process by analyzing and outlining solicitation documents, developing pursuit schedules, coordinating technical solution and content development, and engaging creative resources.
- Develop draft proposal documents and lead color review meetings.
- Ensure established quality assurance and quality processes are followed.
- Participate in or attend pursuit pre-RFP meetings.
- Maintain opportunity, project, and staff data in the firm ERP database.
- Coordinate shortlist interview preparation with the marketing manager and creative team.
- Coordinate technical writing assignments with the subject matter leadership team.
- Perform cross-market compliant QA/QC reviews.
- Identify and support the creation of reusable content.
- Research ERP data on experience, teaming, and client history for use in proposals.
- Participate in capture planning to develop proposal solutions and win themes.
- Support proposal process improvement through internal lessons learned and client debriefs.
- Mentor proposal coordinators and interns.
- Participate in or lead industry trade organizations such as APMP and SMPS.
Benefits
- Freedom to Work program allowing employees to set their own schedule and location, as appropriate.
- Opportunity to become an owner of the firm through the Principal program.
- Flexible paid time off and vacation.
- Career development and learning opportunities within and across industries.
- Health, life, vision, and dental insurance.
- Paid sick time.
- Retirement plan.
- Fitness reimbursement.
- Pet insurance.
- Identity protection.
- Technology stipend.
- Employee assistance program.
- Competitive pay.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
