Proposal Editing Specialist

Intuitive Machines•Houston, TX

About The Position

Intuitive Machines is seeking a Professional Editing Specialist to produce clear, consistent, polished proposals and technical documents. This individual contributor role supports Business Development and proposal teams through expert editing, advanced document formatting, and production of complex, multi-volume submissions for government and commercial customers. Working with Capture Specialists, technical authors, and the graphics team, the specialist builds proposal templates, refines content, and maintains document integrity through iterative reviews and final production. The role owns editorial quality and presentation, applies solicitation requirements to every volume, and resolves technical questions with authors and proposal leads.

Requirements

Bachelor’s degree in English, journalism, technical communication, communications, or a related field, or an equivalent combination of education and relevant experience.
Three or more years of professional editing and document production experience with proposals, technical publications, reports, or other complex business documents.
Excellent command of written English and ability to improve clarity and consistency while preserving technical meaning and the author’s intent.
Advanced Microsoft Word proficiency, including styles, templates, multilevel numbering, section breaks, fields, cross-references, tracked changes, and troubleshooting complex formatting.
Strong Adobe Acrobat Pro and PDF production skills, including conversion, assembly, comparison, optimization, bookmarks, and final-output quality checks.
Strong Microsoft PowerPoint skills, including slide masters, reusable layouts, and consistent formatting of text, tables, charts, and visuals.
Ability to interpret detailed document instructions, manage versions and concurrent deadlines, and collaborate effectively with technical authors and reviewers.

Nice To Haves

Experience editing and producing U.S. government proposals, including multi-volume submissions, RFP formatting requirements, and color-team review cycles.
Experience with aerospace, defense, engineering, or scientific subject matter.
Proficiency in Microsoft Visio or advanced PowerPoint graphics, with the ability to develop process flows, organizational charts, and technical diagrams from author inputs.
Experience with Adobe Illustrator, InDesign, or similar graphics and publishing tools, and preparing visuals for use across Word, PowerPoint, and PDF.
Experience with SharePoint or similar document collaboration systems, editorial style guides, and reusable template libraries.

Responsibilities

Translate RFP instructions and amendments into volume-specific templates and production checklists covering formatting, page limits, graphics, file formats, and naming conventions.
Create and maintain Microsoft Word templates with reusable styles, section layouts, headers and footers, automated numbering, tables of contents, lists of figures and tables, captions, and cross-references.
Assemble, split, distribute, and recombine proposal sections throughout review cycles; reconcile edits and maintain styles, pagination, fields, links, and document structure.
Maintain controlled working files and review baselines; coordinate tracked changes, comments, contributor versions, and approved updates to prevent lost edits or use of outdated content.
Partner with the graphics team on standardized visual styles and verify that visuals are legible at final size and meet RFP requirements.
Create and refine PowerPoint layouts, tables, charts, and straightforward diagrams; prepare graphics requests and integrate approved visuals into proposal volumes and presentations.
Use Adobe Acrobat Pro to convert, combine, split, reorder, compare, and optimize PDFs; manage bookmarks and links, verify searchable text and font rendering, and check file-size and security settings against submission requirements.
Perform editorial and formatting quality checks across all volumes, including terminology, acronyms, references, page counts, graphics, and required markings; flag content gaps and compliance issues to the proposal lead.
Prepare review packages and final submission files; inspect exported PDFs for clipping, missing content, broken links, image quality, and conversion errors, and provide verified production files for final approval.
Maintain editorial guidance, templates, reusable layouts, and production checklists; coordinate deadlines with proposal leads and improve document workflows based on lessons learned.