Proposal Coordinator

Flatiron Construction Corp•San Diego, CA

12d•$80,000 - $95,000

About The Position

The Proposal Coordinator orchestrates the collection and development of essential proposal materials to support project pursuits and bids. The role works with industry experts and internal teams to prepare complete, compelling, and client-specific proposal submissions, ensuring materials meet bid requirements and deadlines. The coordinator develops assigned proposal sections and market-specific forms, supports proposal production planning, coordinates award efforts and qualification needs, and tracks pursuit information in company systems. The role also assembles, proofreads, edits, and standardizes proposal documents, contributes to their layout and design, communicates bid results to stakeholders, and updates project sheets and master databases. Travel for pursuit meetings and District proposal support is required.

Requirements

Bachelor's degree in English, Marketing, Communications, or a related field.
At least 2 years of related industry experience.
Ability to write and edit project summaries, project personnel resumes, and other supporting information, and tailor resumes to project-specific opportunities.
High attention to detail and strong communication and organizational skills.
Ability to work in a fast-paced, high-pressure environment.
Strong time-management and task-prioritization skills to ensure timely project bid submissions.
Travel for pursuit meetings and District proposal support.
Maintain registration in relevant organizations or associations.

Nice To Haves

Experience in data collection, writing skills, and the construction engineering industry.
Knowledge or skill in graphic design.
Beginner to intermediate knowledge of Adobe Creative Cloud, Acrobat Professional, Photoshop, and InDesign.
Deltek Vantagepoint experience.

Responsibilities

Collect pursuit content and data, begin draft development of assigned sections and market-specific forms, and maintain pursuit information in the database.
Support and coordinate proposal production plans and save updated proposal content for proposal efforts.
Coordinate assigned Division Award Efforts.
Support qualification and pre-qualification needs and gather information from other divisions, including company information, resumes, and project information, as assigned.
Coordinate and track the collection of forms, information, and data required for each pursuit at the direction of the Proposal Manager.
Assemble proposal documents in various software formats and ensure proposal criteria are included before submission deadlines.
Review and edit proposal writing under manager supervision to support a unified voice.
Ensure proposal materials are consistent with bid requirements and the potential client.
Compile technical writing and supporting documentation from interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and the direct manager.
Proofread, edit, and standardize proposal text for grammar, spelling, comprehension, and style.
Provide input on layout, design, and document presentation to create a marketing-quality product.
Communicate bid results internally to stakeholders and intercompany personnel.
Track pursuit efforts in company-approved software and shared network drives.
Update project sheets and master data databases as assigned by the manager.
Travel for pursuit meetings and District proposal support.
Maintain registration in relevant organizations or associations, such as the Road Builders Association.