Proposal Coordinator

Quanta Services•Leesburg, FL

About The Position

The Proposal Coordinator supports the Estimating department throughout the lifecycle of bid proposals across multiple opportunities. The role coordinates proposal activities, manages tasks in the proposal process, and works collaboratively with estimating, program management, marketing, subject matter experts, and other team members. The coordinator maintains bid information and files, monitors customer procurement sites, supports prequalification packages, and ensures proposal and bid-related documentation aligns with client requirements. The role also reviews proposals for compliance, accuracy, grammar, and completeness; coordinates required insurance certificates, bonds, and other documents; and submits contracts and associated documents to Legal for evaluation and approval. Service Electric Company specializes in transmission, distribution, substation, storm restoration, and technical services. The company was incorporated in 1945, employs over 2,000 people, and is a subsidiary of Quanta Services, Inc. Its primary footprint includes the Southeast, Midwest, and Puerto Rico, with crews traveling throughout the country to assist with storm restoration. The company states that it values quality, safety, responsibility, and an inclusive culture that gives employees an equal opportunity to succeed.

Requirements

Bachelor’s degree in Business, Marketing, or a related field.
At least 2 years of experience supporting bid and proposal development or in similar roles.
Excellent attention to detail.
Strong organizational skills.
Excellent written and verbal communication skills.
Excellent interpersonal and customer service skills.
Ability to manage multiple priorities, manage time effectively, and meet deadlines.
Ability to work with a diverse group of people at all levels of management, internally and externally.
Ability to maintain confidentiality.
Strong skills in Windows-based office software and aptitude for learning new computer systems.

Responsibilities

Enter and maintain accurate bid data in company software systems, including updates to changes, statuses, and relevant details.
Manage and monitor customer procurement sites used by the company.
Serve as the central point of contact for bid activities and facilitate communication among team members.
Collaborate with subject matter experts and cross-functional teams, including estimating, program management, and marketing, to develop and refine bid deliverables.
Review proposals for compliance with client requirements and perform final checks for accuracy, grammar, and completeness before submission.
Manage and organize bid files, ensuring documentation is properly maintained and accessible.
Complete prequalification packages by gathering and coordinating information such as customer references, safety statistics, job history, and resumes.
Order and coordinate certificates of insurance, bonds, and other required documents.
Submit contracts and associated documents to the Legal department for evaluation and approval.
Monitor and assist with bid-related documentation to ensure alignment with client specifications.
Participate in estimating meetings, document key discussions, and prepare meeting minutes.
Prepare and manage mailings.
Perform other duties as assigned.