Proposal Coordinator

Pinnacle Construction Development Group, Inc.•Mentor, OH

About The Position

Pinnacle Construction Development Group, Inc. (Pinnacle), a federal construction contractor founded in 2000 and based in Mentor, Ohio, is seeking a resourceful Proposal Coordinator to support its sales and estimating team in pursuing federal construction opportunities. This permanent position has a direct role in the company’s continued growth. The Proposal Coordinator owns proposal organization and writing, producing clear, persuasive technical responses that address solicitation requirements and evaluation factors. The role works closely with the Director of Sales & Marketing, President, Pre-Construction Specialist, and field operations team to keep pursuits moving, contributors informed, and submissions on schedule. The coordinator also develops preliminary construction approaches and schedules, maintains opportunity and proposal records, coordinates subcontractor bidding communications, and supports the transfer of awarded proposal information to operations.

Requirements

At least two years of experience in marketing, proposal writing, or a similar coordination role; directly relevant proposal experience is preferred.
Excellent writing, editing, and proofreading skills, including the ability to turn complex information into clear, organized, persuasive content.
Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook, including professional document formatting and preparation of complete PDF submission packages.
Strong technology skills and initiative to learn unfamiliar software, research solutions, troubleshoot problems, and adapt to changing requirements.
Ability to develop technical approaches and construction sequencing from solicitation documents and project information, identify gaps, and seek focused technical input.
Exceptional organization, attention to detail, and follow-through across simultaneous deadlines; confident communication with leadership, subcontractors, and field teams.
Ability to learn and apply federal solicitation procedures, follow detailed instructions, and handle confidential company and proposal information with discretion.

Nice To Haves

Construction proposal writing experience, especially for federal projects.
Familiarity with SAM.gov, MACC/IDIQ task orders, construction terminology, and past performance submissions.
Experience with Microsoft Project, Canva or Adobe InDesign, and/or Builder’s Exchange/BX Bid. Training in Microsoft Project is available.
Bachelor’s degree in marketing, communications, English, business, or a related field; relevant experience and demonstrated writing ability carry greater weight than a degree.

Responsibilities

Identify and track opportunities through Pinnacle’s MACC and IDIQ contracts and SAM.gov; summarize solicitation requirements and coordinate responses to opportunities selected by leadership.
Review RFPs, amendments, submission instructions, and evaluation factors; develop proposal outlines and compliance checklists covering required responses, forms, page limits, formatting, and deadlines.
Draft, edit, and tailor technical proposals, including project approaches, management plans, staffing qualifications, and past performance narratives, ensuring content addresses government evaluation criteria.
Develop construction approaches, sequencing, and preliminary project schedules; work with preconstruction and operations to validate assumptions, durations, procurement considerations, and technical details.
Maintain proposal calendars, assignments, and internal review milestones; coordinate kickoff and review meetings, follow up on missing information, and flag issues that could affect completeness or deadlines.
Organize RFP documents, drawings, specifications, correspondence, and proposal files; track amendments and government clarifications, maintain current versions, and communicate changes to the team and affected subcontractors.
Prepare subcontractor invitations to bid through Builder’s Exchange/BX Bid, maintain contact and response logs, follow up on participation and requested information, and coordinate pre-bid questions and technical inquiries.
Maintain project profiles, past performance records and questionnaires, references, résumés, photographs, and reusable proposal content; work with project managers and field operations to capture accomplishments and verify project information.
Coordinate leadership review, proofreading, and final production; check accuracy, consistency, and compliance, assemble and submit approved proposals by the deadline, and retain final files and submission confirmations.
Keep opportunity trackers and bid-status records current, align with leadership on annual sales initiatives, report pursuit progress, and help transfer awarded proposal information to operations.