Proposal Coordinator

KBR•Houston, TX

74d•$86,000 - $128,900

About The Position

The Proposal Coordinator leads the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities. They work closely with Capture Managers, Proposal Managers, and Proposal Production Team to ensure all proposal components are compliant with Request for Proposal (RFP) requirements, formatted correctly, and submitted on time.

Requirements

5–8+ years of experience in proposal coordination, editing, or production within government contracting.
Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
Proficiency with proposal tools such as SharePoint, Awarded AI, Deltek, GovWin, VisibleThread, and related systems.
Exceptional attention to detail, organization, communication, and time‑management skills.
Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
Bachelor’s degree in English, Communications, Marketing, or a related field.

Nice To Haves

APMP Certification (Foundation or higher).
Experience coordinating complex color team reviews and high‑volume proposal efforts.
Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE).
A proactive, solutions‑oriented mindset.
Strong communication skills, both written and verbal.
Ability to anticipate team needs, streamline workflows, and uphold high standards of quality and compliance.
A collaborative spirit and commitment to continuous improvement.

Responsibilities

Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates.
Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
Leverage approved AI-enabled tools, where appropriate, to support requirements analysis, compliance reviews, content organization, and process efficiency while maintaining human oversight, confidentiality, and proposal quality standards.
Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
Contribute to proposal schedule add input to ensure workflow is in line with proposal submission due date.
Ensure adherence to page limits, template standards, branding requirements, and document style guides.
Collaborate with graphics and production teams to support layout, charts, and visual content.
Liaison between PM and Documentation Specialists for creation of compliant, electronic‑ready proposal packages.
Manage final quality checks, PDF optimization, and file naming conventions.
Supports the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency‑specific systems).
Maintain organized digital repositories (SharePoint PMC, or similar systems).
Assign user permissions to PMC for all contributors including subcontractors and consultants.
Ensure accurate file structures, version histories, and naming conventions.
Track the proposals and supporting documentation post‑submission.