Proposal Coordinator - Construction

Michels Corporation • Brownsville, WI

3d • Onsite

About The Position

The Proposal Coordinator at Michels Energy Solutions, Inc. coordinates the preparation and processing of proposals, statements of qualifications, and interview presentations for underground utility market projects. The role works with internal departments and external partners to create compelling, compliant proposal documents that communicate the company’s capabilities and value propositions. Success requires managing multiple projects simultaneously and meeting tight deadlines.

Michels Energy Solutions, Inc. is the general contracting and prime contractor arm of Michels, delivering energy and industrial infrastructure projects across North America. It provides turnkey project execution across planning, procurement, field execution, and project closeout, with expertise in pipelines, gas distribution systems, compressor and pump stations, industrial facilities, utility infrastructure, and energy-related construction.

The Proposal Coordinator also provides administrative support, maintains organized bid files and supporting documentation, and assists with bid preparation, review, and submission. The position supports the company’s health, safety, environment, and quality culture and maintains confidentiality of documents and meetings.

Requirements

• High school diploma or General Education Diploma (GED), plus 3 or more years of related administrative experience, or an equivalent combination.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple projects simultaneously while working within tight deadlines.

Nice To Haves

• Experience with Adobe Suite.

Responsibilities

• Coordinate the processing and preparation of proposals, statements of qualifications, and interview presentations.
• Collaborate with internal departments and external partners to prepare compelling and compliant proposal documents.
• Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture and support compliance with policies, procedures, regulations, and continual improvement objectives.
• Identify and communicate workplace hazards and risks, and correct or seek assistance with unsafe or nonconforming actions or conditions.
• Provide administrative support, including processing mail, scheduling meetings, setting proposal deliverable deadlines, printing and copying bid packages, assisting with correspondence, maintaining standard department materials, and managing distribution.
• Coordinate, maintain, and submit organized bid files from start to finish, ensuring supporting documentation is complete and accurate.
• Assist with preparation, review, and submission of bids and Requests for Information (RFIs) in accordance with company policies and procedures.
• Administratively review bid materials and resumes; draft, proofread, and edit as needed to meet company brand guidelines and client requirements.
• Maintain strict confidentiality of documents and meetings.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short- and long-term disability insurance
• 401(k) retirement plan
• Legal assistance
• Identity theft protection plans
• Training and career development investment averaging $5,000 per employee per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED