Proposal Coordinator

TFE, Inc.•Oak Ridge, TN

3d•Onsite

About The Position

TFE, Inc. is hiring a Proposal Coordinator at its facility in Oak Ridge, Tennessee. Founded in 1989, TFE provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. The company describes its employees as key to its success and offers opportunities to grow in knowledge, skills, and abilities. The Proposal Coordinator assists management with preparing business proposals and ensuring each response is completed effectively, on time, and in compliance with solicitation requirements. The role coordinates proposal teams across business development, operations, contracts, human resources, recruiting, and other departments; establishes proposal procedures and governance; and oversees proposal content, reviews, formatting, and delivery. The coordinator may also assist with capture efforts, client interactions, marketing research, presentations, and communication materials. The position also supports corporate communications by developing communication strategies, managing internal and external messaging, creating and distributing content across platforms, preparing external communication materials, and supporting corporate events and public appearances. The role requires strong organization, writing, editing, interpersonal, and project management skills, including the ability to work under pressure and manage overlapping deadlines.

Requirements

Bachelor’s degree in English, Technical Editing, Communications, Journalism, or Business.
3–5 years of experience as a Proposal Writer, Technical Writer, or in a similar role.
Strong interpersonal and networking skills, including the ability to build and maintain relationships.
Creativity and strategic thinking, with the ability to develop innovative communication solutions.
Excellent writing, editing, and proofreading skills, with attention to detail and accuracy.
Ability to translate complex technical information into persuasive arguments.
Strong organizational and project management skills to meet tight deadlines and manage multiple projects.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to handle confidential information with integrity and discretion.
Ability to work under pressure and handle crisis communication.

Nice To Haves

Experience with communication analytics and reporting.
Ability to communicate appropriately and effectively with media professionals.
Strategic thinking, creative problem-solving, and strong analytical abilities.
Knowledge of social media management, digital marketing, and SEO practices.
Familiarity with current tools and platforms, including social media, content management systems, and graphic design software.
Exceptional proposal coordination skills.
Proven ability to plan, produce, and deliver compliant proposals in complex business environments, including for Federal Government and commercial clients.
Basic understanding of business functions such as Contracts and Business/Capture Management.
Intermediate to advanced skills in Microsoft 365, Adobe, and related computer tools for writing proposals and identifying, tracking, documenting, and updating information.

Responsibilities

Write, modify, and implement company proposals, coordinating contributors to complete their work on time and in compliance with solicitation requirements.
Implement the proposal process, create timelines and templates, assign tasks, distribute information, review team work for quality and compliance, and lead the team toward customer deadlines.
Track proposal progress using requirements matrices and ensure packages are edited and formatted before submission.
Interact with clients as needed to clarify needs, issues, and processes; participate in meetings and complete prequalification requirements.
Introduce and implement proposal procedures and governance while managing challenging and overlapping deadlines.
Facilitate key review meetings and ongoing and final document reviews.
Coordinate sales, technical, management, subject matter expert, and subcontractor contributors in persuasive writing and proposal best practices.
Oversee proposal development to create compelling, organized, compliant content.
Oversee final proposal production, including desktop publishing, proofreading, editing, and delivery.
Conduct marketing research and evaluate trends to identify and qualify opportunities.
Develop and implement communication strategies aligned with company goals and objectives.
Manage internal and external communications to support consistent messaging and brand image.
Create, edit, and distribute content across platforms, including proposals, newsletters, social media, and the company website.
Create visually appealing external communication materials.
Plan, organize, and support corporate communication events and public appearances.