Proposal Coordinator

ECOnorthwest•Portland, OR

89d•Hybrid

About The Position

The Proposal Coordinator supports ECO’s marketing, operations, and business development efforts by creating, coordinating, and submitting responses to RFPs and RFQs and helping produce high-quality marketing materials that follow the firm’s style guide. The position works under the direct supervision of the Marketing Manager and contributes to ECO’s strategic priorities. The role includes interpreting solicitation documents, coordinating proposal teams and external partners, tailoring content to client needs, and performing quality checks. The coordinator manages proposal production and submission, archives completed pursuits, maintains reusable marketing content, and monitors procurement sources for relevant opportunities. The position is based in Portland, Oregon, with a hybrid schedule. Employees near an office are expected to prioritize in-office work Tuesday through Thursday.

Requirements

Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.
Excellent written, verbal, and facilitation skills.
Ability to communicate clearly with staff at different levels.
High level of organization and attention to detail.
Ability to work effectively under tight deadlines and manage multiple priorities.

Nice To Haves

Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat.
Experience with Adobe InDesign, Deltek Vantagepoint, project-management systems, or content-management systems.
Experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.
Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment.

Responsibilities

Analyze and interpret RFPs, RFQs, and other solicitation documents to understand client needs and response requirements.
Assist with coordinating and preparing proposal responses.
Develop proposal schedules and compliance matrices.
Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
Collaborate with teaming partners and other external entities during the proposal process.
Help tailor content to client priorities and solicitation requirements.
Conduct proposal quality assurance, including proofreading for grammar, punctuation, and style consistency and verifying content accuracy.
Manage final proposal production and on-time submission.
Close out and archive completed pursuits.
Support maintenance of ECO’s internal marketing databases, including resumes, project descriptions, references, and other reusable qualifications content.
Monitor procurement portals and other sources for relevant opportunities.
Use emerging technologies, including AI-assisted tools, responsibly and in accordance with firm policy.