Proposal Coordinator - Towers Installations Maintenance and Services

Long Wave Inc.•Oklahoma City, OK

33d•Onsite

About The Position

Long Wave Inc. is seeking a highly motivated, proposal professional to support the expanding and dynamic TIMS Business Unit. The Proposal Coordinator supports the full proposal lifecycle for government and commercial contract opportunities. Working under the direction of the Business Development Manager, the Proposal Coordinator is responsible for coordinating proposal development activities, managing schedules and deadlines, maintaining compliance with solicitation requirements, ensuring timely delivery of high-quality proposal submissions, and supporting post-award deliverable management and program execution. This role requires strong organizational skills, attention to detail, program management acumen, and the ability to manage multiple competing priorities in a fast-paced environment. This position plays a critical role in expanding Long Wave’s footprint across sought after markets in the DHS, DOE, DOT, FAA, Forest Service, FEMA and more. This position will be relied upon to produce compliant, accurate and competitive proposal that land sales in the adjacent markets LWI and TIMS are expanding market share in. This position requires a self-starting, motivated team player who will support and work with our business development team, field estimators, project managers and leadership to propose and win!

Requirements

Bachelor’s degree in English, Communications, Business, Program Management, or related field
2+ years of experience supporting proposals or program coordination in government contracting and acquisition
Working knowledge of FAR-based solicitations and federal acquisition processes
Experience with CDRLs, DD Form 1423, and Data Item Descriptions (DIDs)
Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Adobe
Experience with scheduling tools (e.g., Microsoft Project)
Strong organizational, communication, and multitasking skills
Must be eligible to access U.S. Government facilities and military installations.
Ability to obtain and maintain a U.S. Government security clearance.
US Citizenship required

Nice To Haves

Military, tower construction or extensive experience in capture, sales or proposal requirements may replace degree
Experience with proposal tools, and program tools (e.g., GovEagle, GOVWIN, Costpoint)
APMP certification (or in progress)
PMP certification (or pursuing)
Familiarity with SAM.gov, FPDS, USASpending.gov, WAWF, and EDA
Experience supporting DoW, federal, or IT services contracts
Experience supporting NC3, HF and VLF communications, mission-critical systems, FAA, DoW, USACE, NAVFAC, USCG, HFGCS, RCAG, airfield communications, or similar federal programs.
Established relationships within U.S. Navy, U.S. Air Force, aviation and/or strategic communications communities
Experience engaging with program offices, end users, and acquisition stakeholders to identify and shape opportunities
Experience with tower, antenna, RF transmission line, and fiber proposal efforts

Responsibilities

Coordinate proposals from kickoff through submission
Develop and manage schedules, deadlines, and action items
Review RFPs, RFIs, SOWs, solicitations and PWS documents for requirements and compliance
Build and maintain compliance matrices
Assemble, format, and finalize proposal volumes (ensure adherence to page limits, formatting, and submission instructions)
Manage version control and document libraries (past performance, resumes, boilerplate)
Coordinate proposal reviews (Pink Team, Red Team, Gold Team) and track comment resolution
Manage submissions via SAM.gov, email, or portals and confirm receipt
Track and manage compliance, solicitation and CDRLs requirements
Manage multiple concurrent proposals
Ensure 100% proposal compliance
Ensure 100% on-time proposal delivery
Hold supporting functions accountable to schedules and deliverables
Ability to travel to active construction sites
Ability to walk uneven terrain, climb stairs and access construction areas.
Ability to wear required PPE and safely access active construction environments.