Proposal Coordinator

Summit Line Construction, Inc.•Draper, UT

8d•Hybrid

About The Position

Summit Line Construction, a subsidiary of Quanta Services, Inc., is a leading utility construction company seeking a Proposal Coordinator to support its Estimating department. This role is crucial for managing bids for company-wide projects, involving the organization and distribution of proposal documents, tracking deadlines, and maintaining accurate records. The Proposal Coordinator will serve as the primary contact for proposal-related inquiries and ensure all deliverables meet quality standards and are submitted on time. The position is based in Heber City, Utah, with potential for reporting from Provo or Draper locations after an initial 6-month training period in Heber. A hybrid work arrangement requiring 1-2 days per week in Heber is expected post-training.

Requirements

Bachelor’s degree in Marketing, Communications, Journalism, English, or a related field preferred, with demonstrated proposal or technical writing experience.
Strong project management and organizational skills, with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills, with a keen attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.
Ability to work under pressure and meet tight deadlines.
Flexibility to work extended hours when necessary to meet proposal deadline.

Nice To Haves

Proficiency in Microsoft Projects a plus.
Knowledge of construction processes, terminology, and industry standards is highly desirable, not required.

Responsibilities

Receive, review, and analyze RFPs, RFQs, and RFIs to determine proposal requirements and deadlines.
Perform high-level reviews to interpret scope of work, proposal requirements, and associated deliverables.
Distribute RFP documents to estimating and executive teams, including details of the scope, deadlines, and estimated construction timelines.
Track bid deliverables and ensure all proposals are compliant with client requirements.
Develop and maintain proposal schedules, ensuring timely completion.
Serve as the main point of contact for proposal-related inquiries and communications with the client.
Download and organize RFPs on company servers.
Follow internal archiving procedures for all proposal materials.
Store and organize proposal templates and relevant RFP materials.
Develop initial deliverable documents using project templates.
Monitor estimating email for new RFPs and updates.
Update calendar invites to track pre-bid and proposal due dates.
Track RFP information in Salesforce, updating project status during weekly estimating meetings.
Maintain a Salesforce database of submitted proposals, tracking wins and losses for analysis.
Draft and edit narrative content for proposals, including scope-of-work descriptions, technical/management approach summaries, and executive summaries, ensuring language stays consistent with the estimating team's basis of estimate.
Edit and unify content submitted by subject-matter experts (estimators, project managers, safety, and QA/QC) into clear, client-ready, persuasive language reflecting the company's win strategy.
Maintain and update a library of boilerplate content, resumes, and past-project descriptions for reuse across proposals.
Collaborate with estimating, business development, and leadership to develop win themes and proof points reflected in proposal text.