Proposal Coordinator

IQUASAR LLC•Fredericksburg, VA

60d•$67,000 - $72,000•Hybrid

About The Position

iQuasar, LLC is looking for a Proposal & Business Development Coordinator role. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity. One of our clients in Fredericksburg, VA, needs a Proposal & Business Development Coordinator for a contract position. Summary / Objective The Proposal & Business Development Coordinator plays a dual-role supporting Flatter’s integrated growth engine across business development, capture, and proposal operations. This position enables disciplined pipeline management, AI-enabled proposal processes, evaluator-focused content development, and marketing alignment to strengthen Flatter’s pursuit of DoD and DHS opportunities. The Coordinator partners with BD, Capture, Proposal Management, SMEs, and corporate leadership to support compliant, compelling, and timely submissions in accordance with Flatter’s strategic business goals for CY25–CY30, including expansion within target NAICS codes, growth on key IDIQs, and increased win probability through disciplined processes and tools.

Requirements

Bachelor’s degree in Business, Marketing, Communications, English, or related field.
1–3 years of experience in government contracting, BD, marketing, or proposal coordination.
Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe.
Ability to interpret RFPs and develop compliant, compelling proposal content.
US Citizen

Nice To Haves

APMP certification or Shipley training.
Experience supporting IDIQ/BPA task order responses.

Responsibilities

Support proposal kickoff meetings and contribute to schedule development, compliance matrices, and task assignments.
Conduct and document RFP analysis to extract requirements, deliverable structures, templates, and evaluator criteria.
Coordinate proposal writing inputs, including technical narratives, corporate experience, résumés, key personnel information, and forms (SOCIO, reps/certs, SF forms, OCI statements).
Assemble, format, and edit proposal volumes for consistency, clarity, grammar, and adherence to Flatter’s one-voice standard.
Track and organize all drafts through version control and SharePoint library/taxonomy.
Support pricing team by preparing pricing templates, gathering labor category mappings, and ensuring pricing deliverables match RFP instructions.
Manage graphics requests, coordinate visual assets, and ensure brand-consistent presentation.
Facilitate color team reviews (Pink/Red), consolidate reviewer comments, and track adjudication through final submission.
Support final production, packaging, portal submission, and compliance checks.
Maintain proposal library assets (templates, graphics, resumes, past performance library, boilerplate, compliance tools).
Track and report weekly BD metrics, proposal throughput, CRM activity, and KPI dashboard data.
Maintain past performance databases, ensuring entries align with target NAICS, agencies, and capability lanes.
Assist in implementing AI/automation workflows that support faster, more accurate proposal development