Proposal Coordinator

Fehr & Peers•Washington, DC

17h•$65,000 - $75,000

About The Position

Fehr & Peers is seeking a Proposal Coordinator to help develop high-quality proposals that address client needs and support competitive pursuits in the transportation consulting industry. The coordinator works closely with project managers, principals, marketing professionals, business services staff, and external teaming partners to plan, coordinate, write, edit, and produce proposals, qualifications, and presentations. The role also supports marketing efforts and pursuit coordination from pre-RFP release through submission, and offers opportunities for professional growth and collaboration.

Requirements

2–5 years of experience.
Effective writing, editing, grammar, and verbal communication skills, including proactive, timely, and clear communication with team members and teaming partners.
Ability to manage multiple tasks and deadlines with professionalism and exceptional attention to detail.
Strong work ethic and commitment to excellence.
Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat.
Eagerness to learn and develop skills in graphic design, writing, and template management.
Openness to exploring and responsibly using new technologies and tools while maintaining critical thinking and professional judgment.
Willingness to learn and apply AI-assisted tools.
A portfolio demonstrating visual design capabilities; provide a link or attachment with the application.

Nice To Haves

Experience with Adobe Creative Suite, including Illustrator, InDesign, and Photoshop.
Experience in the AEC industry.

Responsibilities

Own the proposal process and ensure proposals comply with applicable RFP/RFQ submission instructions and requirements.
Collaborate with project managers, senior management, and business services staff to plan, coordinate, and produce qualifications, proposals, and presentations while meeting deadlines.
Coordinate marketing efforts from pre-RFP release through submission, including proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly business-pursuit meetings.
Research, monitor, and track potential project opportunities and strategic pursuits, including upcoming RFPs, RFQs, and other procurement opportunities.
Coordinate the collection of information from internal clients, external consultants, and other team members for proposal and presentation materials.
Write, edit, and proofread qualifications, proposals, and presentations.
Apply the company brand style guide and design resources to create effective graphics and marketing documents.
Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials.
Learn and adopt tools, technologies, and working methods that enhance day-to-day work while maintaining professional judgment, critical thinking, and accountability.