Proposal Coordinator

Westwood Professional Services • Dallas, TX

16d • Onsite

About The Position

Westwood Professional Services, Inc. is seeking a Proposal Coordinator for its Dallas or Fort Worth office. The role manages the end-to-end preparation and production of proposals, Statements of Qualifications (SOQs), and Requests for Qualifications (RFQs), collaborating with project managers, engineers, and subject matter experts to produce compelling, compliant, and competitive submissions. The ideal candidate has experience in the AEC (Architecture, Engineering, Construction) industry and extensive experience creating pursuit materials, SOQs, and RFQs.

This is an in-office position. Westwood describes its purpose as creating a better world through work in energy, infrastructure, and community development. The company emphasizes collaboration, innovation, dedication, initiative, growth, safety, sustainability, operational excellence, and community engagement. Westwood provides equal employment opportunities and prohibits discrimination and harassment.

Requirements

• Bachelor's degree in Business, Communications, Journalism, Marketing, Graphic Design, or a related field.
• 2–5 years of relevant experience.
• Proficiency in Adobe Creative Suite, especially Adobe InDesign.
• Experience with database systems; Vantagepoint (Deltek) is preferred.
• Exceptional organizational skills and ability to manage multiple tasks and deadlines.
• Skills in document layout, diagram creation, and proposal graphic design, with willingness to learn new technologies and techniques.
• Strong attention to detail and commitment to brand consistency.
• Strong foundational writing and grammar skills, including the ability to analyze complex SOQs/RFQs and ensure submissions meet client and regulatory requirements.
• Ability to work independently with minimal supervision and thrive under strict deadlines.
• Willingness to understand all markets and services provided by Westwood.

Nice To Haves

• Experience in the AEC (Architecture, Engineering, Construction) industry.
• Experience with Vantagepoint (Deltek) database systems.

Responsibilities

• Analyze SOQ and RFQ requirements, identifying client specifications, deadlines, and compliance rules.
• Collaborate with project managers, engineers, sub-consultants, and subject matter experts to draft, refine, and compile technical narratives, executive summaries, and scope details.
• Format proposal documents; create graphics; assist with technical writing, editing, and proofreading to maintain consistency and brand alignment.
• Manage schedules, timelines, and milestones to ensure accurate, on-time submissions.
• Update CRM systems, track proposal efforts, and maintain libraries of project profiles, resumes, and boilerplate information.
• Refresh pursuit materials and templates, engage with professional organizations, and create graphic presentation materials, pitch decks, and leave-behind documents for client shortlist interviews.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level