Proposal Coordinator (RF & Digital Systems)

TRIDENT SYSTEMS • Fairfax, VA

6d • Onsite

About The Position

The Proposal Coordinator supports the proposal lifecycle by organizing inputs, tracking compliance, and keeping the team on schedule. The position works closely with and reports to the Proposal Director, bridging engineering, finance, and program management to help develop cohesive, competitive proposal responses. It is suited to someone with government contracting exposure who is calm under pressure, receptive to feedback, and comfortable working to firm deadlines; direct proposal experience is not required.

The role supports new-business pursuits from receipt of an RFP through final delivery and is based in the Fairfax, Virginia office, supporting the Fairfax and Sterling facilities.

Requirements

• Bachelor’s degree or equivalent experience/combined education.
• At least 2 years in a proposal or proposal-adjacent role.
• Familiarity with federal procurement processes.
• Proficiency in Microsoft Word and SharePoint.
• Strong planning and organizational skills, including the ability to manage multiple concurrent deadlines.
• Strong communication, writing, editing, and proofreading skills.

Nice To Haves

• Knowledge of Jira and CRM systems.
• Experience in the aerospace or defense industries; direct space-industry experience is especially valued.

Responsibilities

• Support the end-to-end proposal process, from initial RFP analysis and kickoff through final production and delivery.
• Collect and organize inputs from Business Development, Program Management, Engineering, Pricing/Finance, and Contracts to develop a unified response and cohesive value proposition.
• Ensure contributors understand proposal requirements, deadlines, and review feedback.
• Review requirements to ensure compliance with customer instructions and maintain editorial quality.
• Maintain proposal schedules and internal milestones established by the Proposal Director; track progress, identify gaps, and drive action items to closure.
• Ingest, index, and parse incoming RFPs and RFQs into internal proposal systems.
• Maintain opportunity and proposal data in CRM, Jira, and SharePoint environments.

Benefits

• Health benefits, including medical, dental, vision, basic life with AD&D, short-term disability, and long-term disability.
• Ancillary coverage options, including voluntary life with AD&D, accident, critical illness, hospital, and pet insurance.
• Spending accounts, including HSA, FSA, and DCFSA.
• Paid time off and holidays.
• 401(k) with company match.
• Tuition reimbursement.
• Leaves, including parental, maternity, and military leave.
• Annual discretionary bonus for eligible roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level