Proposal Coordinator

Johnson, Mirmiran & Thompson•Philadelphia, PA

About The Position

Johnson, Mirmiran & Thompson (JMT) is an employee-owned consulting firm providing multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients across the United States. JMT is seeking an enthusiastic proposal/marketing coordinator to join its PA/OH regional marketing team. The role partners with technical subject matter experts and other contributors to develop compelling, accurate, creative, focused, and compliant proposals and marketing materials. JMT describes its culture as collaborative and team-oriented, with employees sharing in collective success. Immigration sponsorship or support is not available for this position, except for qualified candidates eligible for TN visa classification.

Responsibilities

Coordinate preparation of project proposals, expressions of interest, technical proposals, and presentations.
Search for and enter RFPs and advertisements into the CRM system.
Develop proposal outlines.
Coordinate all phases of proposal development, from the kick-off meeting through production, submission, and closeout.
Participate in or attend preproposal meetings, kick-off meetings, debriefings, and related events.
Prepare major proposal sections, including project-specific firm qualifications, project descriptions, and professional resumes.
Collaborate with subject matter experts to develop proposal content.
Coordinate with graphic designers, legal reviewers of contractual language, and appropriate signatories.
Assist with presentation preparation and presentation materials.
Produce compliant, high-quality, creative submissions and provide customer service to internal and external partners.
Maintain proposal data integrity in the CRM, track leads, manage go-or-no-go decisions, and report wins or losses.
Maintain brand-specific marketing materials, including resumes, qualifications information, project descriptions, photographs, and subconsultant information.
Work with technical, administrative, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
Enter and manage project opportunity data in the CRM marketing database, including leads, go-or-no-go decisions, and wins or losses.
Gather information and conduct market research about prospects, clients, and projects.
Participate in developing business collateral to support strategic growth.
Generate reports on marketing efforts for technical staff when required.
Support office, regional, and corporate marketing efforts.
Adhere to JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.
Perform other related duties as assigned.