Proposal Coordinator
About The Position
Hazen and Sawyer seeks a positive, motivated, and creative marketing communications professional to join its Intermountain proposal and business development team. The Proposal Coordinator works with engineers, scientists, graphics professionals, and proposal development professionals to create proposals, presentations, infographics, newsletters, and other marketing materials in a deadline-driven environment. The coordinator leads proposal development, collaborating with technical staff to prepare concise, compelling, and compliant narratives and interview presentations. The role involves participating in strategy and messaging meetings; developing storyboards and layouts; distributing action items; writing proposal sections; and monitoring task completion. It also includes maintaining tools, systems, and information that support efficient, high-quality proposals and marketing materials. The ideal candidate will be based in Hazen’s Denver office. The position is hybrid, with office-based staff periodically able to work remotely up to two days per week, coordinated with project teams and adjusted as needed. Flexibility to work beyond regular hours may be needed to meet deadlines.
Requirements
- Demonstrated writing, grammar, editing, and proofreading skills.
- Strong organizational, time management, and communication skills.
- Ability to work under frequent and competing deadlines with professionalism, efficiency, and attention to detail.
- Demonstrated initiative, follow-through, research skills, and problem-solving ability.
- Strong personal accountability and commitment to meeting deadlines.
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Ability and flexibility to work beyond regular working hours to meet deadlines.
Nice To Haves
- Degree in marketing, communications, advertising, journalism, or closely associated studies from an accredited college or university.
- 0–5 years of related work experience; architecture, engineering, or construction experience is a plus.
- Strong expertise in Adobe Creative Suite, particularly InDesign; Illustrator and Photoshop knowledge is a plus.
- Understanding of, or ability to learn, the planning, engineering, and construction business; water consulting industry experience is a plus.
- Experience developing RFP-compliant and compelling proposals and presentations.
Responsibilities
- Lead the proposal development process and work with technical staff to prepare concise, compelling, and compliant narratives and interview presentations.
- Facilitate client analysis, win plan, proposal, and interview strategy meetings.
- Develop storyboards and layouts, distribute action items, write proposal sections, and monitor task completion.
- Independently draft proposal content, including cover letters, executive summaries, qualification introductions, resumes, and project descriptions.
- Develop features, benefits, and proofs to support messaging strategies.
- Communicate complex information to a range of audiences through clear text and eye-catching layouts.
- Maintain tools, systems, and information that support efficient, high-quality proposals and marketing materials.
- Work collaboratively with professionals across roles and levels, leveraging their expertise.
Benefits
- Comprehensive health benefits, including medical, dental, vision, and prescription plans.
- Pre-tax flexible spending plans for medical, dependent care, and transportation.
- Short- and long-term disability and employer-paid life insurance.
- Paid holidays, floating holidays, and paid time off.
- Employer-contributed 401(k) plan and additional financial planning support.
- Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
