Proposal Coordinator II

Merrick & Company•Greenwood Village, CO

8d•Hybrid

About The Position

We are looking for a proposal coordinator to support pursuit efforts as part of our Central Marketing Services Team. Central Marketing Services is a growing and transforming team that thinks outside the box to bring the latest in marketing, design, and proposal techniques to Merrick. We envision our team as one that is at the cutting edge of marketing and creative, not just within the A/E/C industry. Our overall team encompasses both the proposal/business development lifecycle and the marketing/communications function. We value new ideas and the ability to translate ideas into proposals and other documents. We prioritize continuous learning to drive us to be the best at what we do. We’re an inclusive team that values difference and believes collaboration creates the best deliverables. Our proposal team is an integrated part of our marketing team, and we all work together to support each other, balance workload, share ideas, collaborate on the best ways to present information, and to make sure we’re all developing in our skill sets and careers. You’ll interact with your peers on the marketing team every day. We’re each other’s core team, and we work across all of Merrick’s business units. We think this is the best way for our proposal team to be just that…a team! It’s also the best way that we can make sure that you are supported, always learning new things, flexing your creative muscles, and advancing in your career. Our team works a hybrid schedule with remote/home days and in office days with a flexible schedule to meet both your needs and our company’s needs. Occasionally work outside of Monday through Friday, 8am to 5pm, is required, because of the deadline driven nature of proposal work, but we offer flexibility around that so you can continue to balance work with life!

Requirements

Bachelor of Arts or Science in business, business management, marketing, English, or communications
Three (3) years of working experience as a proposal coordinator preferred
Must have strong skills in writing, editing, and proofreading
Must have experience with Adobe InDesign
Must have proficiency with PC-based software, including advanced skills in Microsoft Word
Must have competency in Excel, PowerPoint, and Adobe Acrobat.
Client projects for this position require US Citizenship

Nice To Haves

Experience in the architecture/engineering industry is preferred
Experience with aec360 or CRM is a plus
Writing samples/portfolio may be required if selected for an interview

Responsibilities

Work with BD leaders and capture managers to create winning proposal content and implement the win strategy, while coordinating multiple projects.
Think critically about the proposal document and evaluate how effectively the win strategy is communicated throughout.
Writing copy, editing, and proofreading.
Researching internal documents to aid in creation of proposals, project descriptions, and resumes.
Maintaining Customer Relationship Management (CRM) database and ability to obtain applicable data from the system.
Research, write, edit, proofread, and produce proposals, statements of qualifications, resumes, and project descriptions in compliance with various requirements, schedules, and budgets.
Development of effective and competitive proposal concepts.
Optimizing the written and graphic content mix, while ensuring accuracy and quality.
Maintaining CRM.
Upholding company branding standards.
Coordination with staff graphic artists for proposal graphics.
Preparing for and participating in kickoff meetings and strategy sessions.
Coordinating with external teammates.
Leading and capturing proposal review meetings and recovery.
Researching information for and maintaining the marketing database.
Perform well under deadline pressure, while working with multiple levels of internal staff and teaming partners.