Part-time Property Manager

Charities Housing•San Jose, CA

60d•$31 - $31•Onsite

About The Position

The Part-time Property Manager oversees Stoney Pine Villas, a 22-unit HUD 811 PRAC community serving adults with developmental disabilities, and nine senior housing units across three scattered residential shared-housing properties in Sunnyvale. The role is responsible for occupancy, marketing vacancies, leasing, lease administration and enforcement, and maintaining and securing the properties in compliance with applicable HOME regulations, Santa Clara County Housing Authority requirements, Charities Housing policies, jurisdictional partner requirements, and HUD program guidelines. The selected candidate is required to live onsite. The Property Manager works under the direct supervision of the Regional Manager, may receive direction from higher-level positions, and provides general supervision to maintenance, janitorial, and emergency contacts, and potentially lower-level staff. Duties span property operations, resident services, financial administration, reporting, and maintenance coordination. The position is available immediately and remains open until filled.

Requirements

High school diploma or equivalent required.
Prior property management experience required, including at least two years at a HUD Section 8 or 811 PRAC property; HUD experience is required.
At least three years of experience performing onsite property management and administrative duties as a Property Manager and/or Assistant Property Manager, or an equivalent combination of education, training, and experience.
Ability to maintain records, solve problems, and work effectively with others.
Self-motivated, cooperative, personable, and empathetic to human needs.
Highly organized, able to prioritize sometimes conflicting duties and responsibilities, multitask, work with people, and perform effectively in a fast-paced office environment.
Ability to travel between locations and use computers and telephones extensively, including sitting at a desk for extended periods.
Ability to occasionally lift, move, or carry up to 25 pounds.
Must live onsite.
Employment is part-time.

Nice To Haves

Bachelor of Arts degree.
COS (Certified Occupancy Specialist) or BOS (Blended Occupancy Specialist) designation.
English/Spanish bilingual ability.

Responsibilities

Apply rental rates according to program guidelines and work with the Housing Authority to ensure subsidies reflect market changes.
Maintain and administer the waiting list; show units to prospective tenants; answer questions about tenant selection; and provide leasing materials.
Administer and review applicant criminal and credit background checks, ensure legal compliance, and determine eligibility.
Conduct initial and annual recertifications for Stoney Pine Villas and the Sunnyvale scattered senior homes.
Process applications and forward approved applicants to the Housing Authority for Project-Based Voucher subsidized units when applicable.
Maintain physical tenant files in compliance with applicable affordable housing programs.
Keep software systems, specifically Yardi Voyager, current and up to date.
Prepare and submit weekly and monthly operational reports to the Regional Manager, corporate staff, and Director of Property Operations as requested or required.
Conduct move-in and move-out inspections, coordinate timely unit turnovers, document activity in tenant files, and communicate with the Housing Authority and other involved parties about notices to vacate and vacancies.
Work with the designated attorney on unlawful detainers or evictions when applicable, after notifying and receiving approval from the Regional Manager.
Investigate and resolve tenant complaints by enforcing lease agreements and house rules.
Document lease violations and issue appropriate notices, including termination notices, while adhering to Fair Housing standards.
Collect operational data, prepare reports for management and City jurisdictions, and meet with in-house auditors and annual City staff auditors as required.
Collaborate with service providers to support resident retention and improve residents’ living experience.
Maintain timely rent collection, assess late fees, and serve proper rent or other legal notices when necessary to proceed with eviction.
Post rents in Yardi promptly, maintain low to zero bad debt, keep tenant ledgers accurate and current, and process rent changes promptly when applicable.
Participate in annual budget preparation, schedule expenditures, analyze variances, and initiate corrective action.
Conduct annual unit inspections; create, schedule, prioritize, and close work orders in Yardi.
Solicit and review vendor proposals and contracts for Regional Manager approval.
Ensure security, fire, and safety devices are properly maintained and current; keep common areas well-maintained; and oversee preventive maintenance schedules and related work across all sites.
Travel between property locations as needed.