Property Administrator

Westcore Management LLC•San Diego, CA

39d•$30 - $35

About The Position

Westcore is seeking an experienced Property Administrator to support its Property Management Department as the company anticipates portfolio growth. The role supports the San Diego team and reports to the Senior Property Manager, working directly with Property Managers and Engineering staff. The Property Administrator provides administrative and operational support while delivering exceptional customer service to tenants, prospective tenants, vendors, and colleagues. The position also focuses on day-to-day productivity and coordinating projects through completion. Responsibilities span tenant and property administration, accounts payable and receivable, and acquisition and disposition support. This includes managing invoices and utility accounts in Yardi Payscan, overseeing service contracts and purchase orders, maintaining tenant and vendor insurance certificate records, and assisting with property transactions and due diligence. The role also supports tenant communications and move procedures, vendor contract processing, work orders and inspections, monthly tenant bill-backs, and property-related special projects.

Requirements

Bachelor’s degree in Real Estate, Accounting, Economics, or a related field.
2 to 4 years of experience in the real estate industry.
Experience with industrial and/or office properties is required.
Proficiency with property management or accounting software; Yardi Voyager and Payscan preferred.
Proficiency with Excel and other MS Windows applications.
Excellent verbal, written, and organizational skills.
Ability to work in a fast-paced, collaborative, and results-driven environment.

Nice To Haves

Experience with Yardi Voyager and Payscan.

Responsibilities

Code and manage property invoices in Yardi Payscan, including utility account management.
Manage service contracts and purchase orders for the portfolio.
Track tenant and vendor certificates of insurance, monitor expiration dates, and help maintain compliance.
Support acquisitions and dispositions by preparing post-close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and preparing and tracking estoppels.
Compose and distribute correspondence and memos related to property services and operations.
Maintain the tenant database in Yardi and other systems as needed.
Prepare vendor contracts for review and manage the signature process using DocuSign.
Assist in managing the work order and property inspection platform, Yardi Facility Manager.
Contribute to team efforts and assist individuals or teams with special projects.
Assist with tenant move-in and move-out procedures.
Organize tenant appreciation events and gifts.
Assist with other special requests as needed.
Assist with the billing purchase order process.
Prepare monthly invoices for tenant bill-backs.
Coordinate with vendors, utility providers, and other service providers to ensure accurate billing.
Prepare notices and due diligence materials associated with property purchases or sales.
Assist with business license research and applications.