Property Administrator

Howard Hughes • The Woodlands, TX

4d

About The Position

The Property Administrator supports the Property Manager with property administration for the Howard Hughes portfolio in The Woodlands, Texas. The role is part of the Property Management team and also assists with portfolio-wide initiatives as needed. It supports tenant satisfaction and building operations through tenant communications, work-order processes, and tenant handbook generation, and helps maintain financial and administrative processes, including accounts payable, accounts receivable, and month-end close.

Requirements

• 2–5 years of commercial real estate experience.
• Willingness to expand knowledge of commercial office management.
• Financial skills in forecasting and budgeting.
• Full understanding of lease documents and managing in accordance with them.
• Focus on short- and long-term net operating income (NOI).
• Communicates and collaborates effectively.
• Able to self-manage goals and objectives and work effectively as part of a team.
• Passionate, entrepreneurial, and dedicated to success.

Nice To Haves

• 1–3 years of accounting or bookkeeping experience.
• Working knowledge of the MRI/Angus Work Order system.
• Knowledge of Coupa.

Responsibilities

• Support the Property Manager with property administration and portfolio-wide initiatives.
• Maintain tenant relationships and communicate proactively about building operations, leasing, and management issues.
• Use the MRI/Angus Work Order system to address tenant needs and coordinate with tenants and the Building Engineering team.
• Assist with monthly financial reports, annual budgets, and other documents; review information and variances with the Property Management team.
• Assist with projects that support business progress.
• Perform general administrative functions, including phone management, filing, and mailings.
• Support month-end close procedures, accruals, and base rent reconciliation using Excel.
• Assist with contract generation and oversight.
• Manage certificates of insurance for tenants and contractors.
• Manage accounts payable and accounts receivable processes, including use of Coupa, vendor follow-up, rent statements, manual and recurring billings, follow-up on tenant balances, and liaison with Accounting/Cash Application.
• Support tenant communications, work-order processes, and tenant handbook generation.

Benefits

• Competitive 401(k) plan.
• Generous PTO policy.
• Premium medical, dental, and vision coverage.
• Voluntary benefits for unexpected life events.
• Student loan assistance and stipends to assist with lifelong learning.
• Competitive, market-based compensation that rewards performance and supports career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed