Promotions Coordinator, Department of Music

UVA Health•Charlottesville, VA

10d•$70,000 - $75,000

About The Position

The University of Virginia’s Department of Music in the College and Graduate School of Arts and Sciences seeks a collaborative, creative, and organized communications professional to manage departmental marketing and communications. The role strengthens the department’s visibility and connects students, faculty, staff, and the broader community with its programs, events, and opportunities. Working with departmental leadership, faculty, and staff, the coordinator translates priorities into clear messaging and effective promotion through campaigns, content and graphics, website updates, and communications tools. After successful workflows and systems are established in the Music Department, the role may expand to include a broader portfolio across the Arts. The position is exempt and benefited, with a salary range of $70,000–$75,000 based on education and experience. A bachelor’s degree and at least three years of relevant experience are required. Applicants must be authorized to work in the United States; the University will not sponsor or consider candidates requiring employment visa sponsorship now or in the future. The position remains open until filled.

Requirements

Bachelor’s degree.
At least three years of relevant experience.
Strong writing and editing skills.
Ability to manage competing projects and deadlines and adapt when priorities change.
Confidence using technology to manage content, track budgets, and assess results.
Ability to provide direction and constructive feedback to student and part-time workers.
Applicants must be currently authorized to work in the United States; employment visa sponsorship is not available.

Responsibilities

Develop and implement marketing and communications plans promoting departmental identity, programs, events, and accomplishments.
Coordinate campaigns and outreach to build audience engagement and support student recruitment.
Collaborate with departmental partners to identify audiences, messages, channels, and timing, and work with College and University communications teams to amplify departmental stories.
Manage communications across email, web, social media, and print, including announcements, event promotions, program information, and departmental updates.
Maintain accurate, current, and engaging website content.
Create and coordinate departmental graphics and promotional materials in alignment with University and College brand standards.
Develop and maintain reusable templates, preferred language, consistent email signatures, and organized creative assets.
Maintain a communications calendar and coordinate deadlines, content review, production, and contributions from departmental partners.
Manage the promotions budget and resources, track expenses, and keep leadership informed of needs and commitments.
Supervise student promotion assistants through clear assignments, expectations, and feedback.
Manage competing requests and improve tools and workflows to support timely, consistent communications.
Track audience engagement, promotional results, and communications trends using appropriate technology.
Report findings to departmental leadership and use data and feedback to refine communications and promotional efforts.