Project Support Specialist
About The Position
The Project Support Specialist supports the planning, execution, and delivery of capital projects across the firm’s portfolio. Working with the Global Real Estate/Workplace Services team (GREWS), consultants, and vendors, the role helps ensure projects are completed on time, within budget, and aligned with business objectives. The position is located in the New York office and may be eligible for a flexible working schedule with a hybrid and in-office presence. The role supports projects through planning, design development, procurement, construction, and closeout. It coordinates across GREWS and cross-functional teams, monitors project plans and financial information, facilitates project meetings, maintains documentation, and assists with reporting and presentations. The Project Support Specialist also helps ensure compliance with firm policies, procedures, and design standards.
Requirements
- Bachelor’s degree or equivalent; preferably in Architecture, Engineering, Construction Management, or a related field.
- 3–5+ years of project coordination or project management experience.
- Strong organizational and multitasking skills.
- Ability to manage multiple priorities in a fast-paced professional services environment.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
Nice To Haves
- Experience in a law firm, corporate real estate, workplace, construction, or professional services environment.
- Experience managing office buildouts, workplace projects, or capital improvement programs.
Responsibilities
- Maintain active engagement through all project phases, including planning, design development, procurement, construction, and closeout.
- Work with GREWS leasing, design, and operations teams to support integrated project delivery.
- Coordinate with cross-functional workstreams, including technology, to align infrastructure, AV, security, and digital requirements.
- Monitor project plans, budgets, schedules, contracts, financial reporting, and status reports.
- Coordinate project planning, scheduling, and execution activities.
- Coordinate invoice review and process invoices for payment.
- Facilitate project meetings, prepare agendas, document decisions, and track action items.
- Identify project risks, issues, and dependencies and escalate them where appropriate.
- Coordinate with internal stakeholders, consultants, contractors, and external vendors.
- Maintain project documentation, records, and governance materials.
- Assist with data gathering, analysis, reporting, and executive presentations.
- Ensure compliance with firm policies, procedures, and design standards.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
