Project Support Specialist

Zachry Group • Omaha, NE

2d • Onsite

About The Position

Zachry Engineering Corporation is seeking a Project Support Specialist II for its Omaha, Nebraska office. The role provides routine administrative and document-control support to engineering professionals on project teams, including managing the flow of documentation to and from clients and maintaining project records. The position also supports general office administration. The description notes that responsibilities may include other duties assigned from day to day.

Requirements

• High school diploma or GED.
• 1–3 years of project support, document control, or similar experience.
• Detail-oriented, with the ability to recognize the priority of deliverables for processing.
• Technical skills with Adobe Acrobat and Microsoft Office Suite, including SharePoint, Word, and intermediate-to-medium Excel and Word skills.
• Excellent communication and written skills.
• Effective planning and organizational skills, with the ability to work accurately.
• Problem-solving skills, including the ability to understand contributing factors and work with appropriate management to resolve complex situations.
• Self-starter and dependable.
• Able to meet committed deadlines, work independently, remain accountable and focused, be punctual, and maintain good attendance.
• Able to maintain a professional attitude and work as a team member.

Nice To Haves

• Associate or bachelor's degree.
• 1–3 years of document control or project support experience in an engineering office or similar business environment.
• Experience with database entry or other document-management systems; Aconex experience is a plus.
• Comprehensive understanding of engineering documents and deliverables and the ability to file them appropriately.
• Experience with file sharing, including downloading, uploading, and zip files.

Responsibilities

• Review correspondence, proposals, memos, and emails for grammatical and formatting accuracy.
• Ensure documents meet company formatting, revision, and quality standards.
• Develop, edit, and support presentations using Microsoft PowerPoint or other presentation software.
• Receive, review, log, and distribute incoming and outgoing project documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Assist with monitoring, tracking, and reporting project assignment status to ensure time, cost, and quality metrics align with approved project plans.
• Maintain the project record-keeping system and ensure records-management and document practices follow procedures, policies, and SOPs.
• Assist management in maintaining document-control procedures and best practices.
• Perform office administration, including coordinating conference rooms, vehicles, and cleaning services; property management; new-employee onboarding; office-supply inventory and ordering; and event planning and support.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED