Project Support Specialist
About The Position
The Project Support Specialist manages the administrative side of ongoing Operations Department projects and supports the successful closure of completed projects. The role analyzes project scopes, deadlines, technical and staffing requirements, and oversees budgets, expenses, invoices, and other needs for project teams and subcontractors, with an ongoing focus on improving quality and reducing costs. The specialist supports project managers throughout project initiation, planning, implementation, monitoring, and closure; checks compliance with procedures and methodologies; supports field project managers with implementation costs, reporting, and approvals; and ensures accurate sharing of project documentation. The role also analyzes purchase orders, reviews and posts project expenses, collaborates with Accounting on cost coding and budget adjustments, and assists with technical project closure. The position works with the Head of Operations to improve internal projects by reviewing interdepartmental methodologies, department KPIs, and changes to policies or regulations. It also develops an understanding of business needs and seeks training opportunities for Operations Department roles.
Requirements
- Bachelor's degree in Engineering, Supply Chain Management, or a related field.
- Advanced proficiency in MS Excel.
- Integrity and strong analytical skills.
- Organization and a methodical approach to work.
- Ability to learn quickly and adapt to change.
- Dedication and perseverance through difficult work challenges.
- Strong interpersonal skills and confidence communicating with personnel at all levels of the organization.
Nice To Haves
- Bilingual proficiency in English and Spanish.
Responsibilities
- Support Project Managers through project initiation, planning, implementation, monitoring, and closure.
- Check compliance with procedures and methodology during project implementation.
- Support Project Managers in the field with implementation costs, reporting, and project approvals.
- Control the accuracy and sharing of documentation, including purchase orders, certificates of insurance, nondisclosure agreements, and manuals, between subcontractors and internal project personnel.
- Analyze and manage purchase orders for the Operations and Installation departments.
- Review and post expenses generated by the project team.
- Collaborate with Accounting on cost coding and budget adjustments.
- Assist with the technical closure of projects.
- Support the Head of Operations in improving internal projects by analyzing interdepartmental methodologies, department KPIs, and changes to policies or regulations.
- Develop an understanding of business needs and identify training opportunities for Operations Department roles.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
