Snr. Project Support Specialist

Zachry Group•Corpus Christi, TX

About The Position

Zachry Engineering Corporation is seeking a detail-oriented Senior Document Control Coordinator with Aconex experience to support challenging projects for established clients. The role leads project document management during execution, helping improve the organization’s document management capabilities and support engineering project delivery. It reports to the Project Manager or Project Engineering Manager on a large capital project or portfolio of projects. The position develops, maintains, and enforces project document management procedures and processes, oversees project document control and vendor data activities, and ensures deliverables meet expected quality standards. It receives, logs, organizes, maintains, and distributes project documents through systems such as Aconex and SharePoint; prepares transmittals, status reports, and other project documentation; and works with project teams and clients to track document status. The position may involve project meetings, presentations, and visits to construction sites or industrial facilities.

Requirements

Aconex experience, including experience setting up and using Aconex for document management.
At least 4 years of project support or document control management experience in the Oil & Gas Engineering industry.
High school diploma or GED.
Excellent proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Ability to prioritize, manage time, troubleshoot, and work in a fast-paced, deadline-driven environment.
Problem-solving skills and ability to work through complex situations with appropriate management.
Organization, attention to detail, and ability to multitask.
Experience following and updating document management processes and procedures as needed.
Excellent oral and written communication skills.
Dependability, including meeting deadlines, working independently, accountability, maintaining focus, punctuality, and good attendance.
Professional attitude and ability to work independently or as a team member.
Ability to communicate in person, by telephone, email, video chat, and software systems.
Ability to attend construction sites and industrial facilities when required, using applicable personal protective equipment.

Nice To Haves

Experience with SharePoint.
Associate degree or higher.

Responsibilities

Lead the project’s document management effort during execution phases.
Develop, maintain, and enforce project document management procedures and processes in accordance with applicable company policies and procedures.
Oversee project document control activities and ensure deliverables meet expected quality standards.
Oversee vendor data activities and ensure vendor data deliverables meet expected quality standards.
Prepare management and project status reports.
Receive deliverables, log them into the document control system, and create and distribute transmittals to clients, vendors, and project personnel.
Scan, image, organize, and maintain documents and filing systems in accordance with company procedures.
Maintain necessary documentation logs using the document control system throughout the project.
Post documents and drawings to Aconex, SharePoint, and other applicable systems.
Work with the project team and client to communicate the status of project documents.
Develop and/or maintain meeting minutes, drawings, specifications, approvals, and related documents.
Perform basic to intermediate word processing, spreadsheet, and database assignments.
Mail or distribute documents, parcels, and other materials.
Ensure work is performed within the guidelines of company policies and procedures.
Oversee contractors and employees operating within the client’s information management systems.
Attend project meetings and make presentations as required by project management.