Project Support Specialist

Zachry Group • Omaha, NE

3d • Onsite

About The Position

Zachry Engineering Corporation (ZEC) is seeking a talented and self-motivated Project Support Specialist II to join its Omaha, Nebraska office. The role supports engineering professionals on project teams through routine administrative services and document control, including managing the flow of documentation to and from clients. The specialist also maintains project records and supports office administration. The work is performed in an office setting.

Requirements

• High school diploma or GED.
• 1–3 years of project support, document control, or similar experience.
• Detail-oriented, with the ability to recognize deliverable processing priorities.
• Technical skills in Adobe Acrobat and Microsoft Office Suite, including SharePoint and Word; intermediate to medium skills in Excel and Word.
• Excellent communication and writing skills.
• Effective planning and organizational skills, with the ability to work accurately.
• Problem-solving skills, including the ability to understand contributing factors and work with appropriate management to resolve complex situations.
• Self-starter and dependable; able to meet deadlines, work independently, remain accountable and focused, be punctual, and maintain good attendance.
• Professional attitude and ability to work as a team member.
• Experience with database entry or other document management systems.
• Comprehensive understanding of engineering documents and deliverables, with the ability to file them appropriately.
• Experience with file sharing, including downloading, uploading, and zip files.

Nice To Haves

• Associate or bachelor's degree.
• 1–3 years of document control or project support experience in an engineering office or similar business environment.
• Experience with Aconex.
• Experience with database entry or other document management systems.
• Comprehensive understanding of engineering documents and deliverables, with the ability to file them appropriately.
• Experience with file sharing, including downloading, uploading, and zip files.

Responsibilities

• Review correspondence, proposals, memos, and emails for grammatical and formatting accuracy, and ensure documents meet company formatting, revision, and quality standards.
• Develop, edit, and support presentations using Microsoft PowerPoint or other presentation software.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Assist with monitoring, tracking, and reporting project assignment status to help ensure time, cost, and quality metrics align with approved project plans.
• Maintain the project record-keeping system and ensure records management and document practices follow procedures, policies, and SOPs.
• Assist management with maintaining document control procedures and best practices.
• Perform office administration, including coordinating conference rooms, vehicles, and cleaning services; property management; new employee onboarding; office supply inventory and ordering; and event planning and support.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED