Project Support Administrator - PSA5028-JF2

Bill Alexander Ford Lincoln • Buffalo, NY

6h • $55,000 - $85,000

About The Position

We are seeking a proactive and detail-driven Project Support Administrator to support successful project delivery through comprehensive administrative and coordination assistance across project activities. The role involves working with project managers, project teams, and internal and external stakeholders while balancing multiple priorities in a fast-paced environment. The position is full-time on a contract basis, with an initial contract that may be renewed or extended. Work may be remote, hybrid, or onsite according to company policy.

Requirements

• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.
• Professionalism, discretion, and a customer-oriented mindset.

Nice To Haves

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants and escalate complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Benefits

• Access to training, mentorship, and career advancement resources.
• Opportunity for contract renewal or extension.
• Collaborative work with a diverse and supportive project team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree